My business lead wants to review & edit steering committee meeting minutes before sending them out to the team. He has accused me of not stating things accurately - i.e. I don't sugar coat that bad

Governance

Anna Rakstang Providence, Ri, United States

My business lead wants to review & edit steering committee meeting minutes before sending them out to the team. He has accused me of not stating things accurately - i.e. I don't sugar coat that bad news. Should I let him edit the minutes or stand firm on keeping them as impartial artifacts of the project?

Posted: Jul 12, 2011 11:09 AM

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Tayyaba Rehman Florida, United States

Steerco meetings need to be organized in a manner that all stakeholders must be fullly alligned on the topic under discussion prior to steerco thats what works for me . we have an internal allignment prior to taking it to the steerco and has been beneficial ever since

Posted: May 2, 2020 9:07 AM

Charles Ibonye Cofounder/Director, Project & Business Development| Smartech Enterprise Integrated Concept (SEIC) Limited Lekki Penisula, Lagos State, Nigeria

Jul 26, 2011 10:05 AM

Replying to Linda Hill

...

After reading through this discussion thread, it appears that the problem is trust, not necessarily communication. Or at least the discussion is leaning in that direction. What do you think?

Linda,
I do believe it is a combination of both as the business lead do not trust the PM enough with the use of words/communication style especially when communicating to other business leaders.
I have experienced this as a PM and also as a Business Lead and my advise will be to;
1. Re-validate and summarize key discussion/action points at the end of every meeting
2. Get review inputs of draft MOM from stakeholders before formally sharing the MOM. This is usually face-to-face to get quick response or can be by email
3. Request for any corrections or omissions when you share the MOM and put a note that after 2-5 days it will be adopted if no response
4. At the beginning of the next meeting the last MOM should be reviewed (with all updated corrections) and then PM provides a progress update on the action points taken during the last meeting.

I do not believe the Business Lead expects the PM to sugar coat things that are bad. The business environment might be highly political at that level.

Posted: May 2, 2020 12:24 PM

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My business lead wants to review & edit steering committee meeting minutes before sending them out to the team. He has accused me of not stating things accurately - i.e. I don't sugar coat that bad

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