Denathayalan RamasamyChief Technology Officer| Atal Incubation Centre -CIICChennai, Tamilnadu, India
Due to complexities in procurement process, my project is affected by extra time or overshooting the budget. I have conflicted with my procurement team many times. stakeholder engagement is not also effective and we don't have good monitoring metrics.
any best practices or suggestions from your experiences? Saving Changes...
1- If you need monitoring metrics, please take action and develop them.
2- The impact of this issue and your proposed solution as well as required budget projections should be formally communicated to sponsors, stakeholders, etc.
3- As the PM, you should stop any type of "conflict" and bring the issue to the table for effective conversation. Saving Changes...
I would suggest looking to the root cause of the problems. You may have a couple problems that you are combining into one since "stakeholder engagement" is a very broad description.
First you might ask whether the problem is with your own internal procurement processes, which may be very involved, or whether it is a supplier issue. Metrics on how long it takes to get suppliers on contract, how long from contract to delivery, and quality measures may be a good way to start with generating data.
Data is a lagging indicator though. You need to collect enough past data before it is useful to detect trends. In the meantime, you could work with your procurement management people to ask the 5-whys for your 3 issues and use subjective assessments. Why are things taking too long. Why are you overshooting the budget? The 2 might not be related. Which stakeholders could be more effective, and then why? The 5-whys or other root cause identification methods can help you dig deeper into your issues and lead to your own remedies. Saving Changes...
Michael NeumanEnterprise Account Executive| CarbonWeb | monday.comOh, United States
How are you connected to the procurement process and budget analysis? Do you have a way to show strict ownership for each step of the budgeting process? Saving Changes...
Housam KremaCorporate Strategy Specialist | Libyana Mobile PhonesTripoli, Libya
It seems you are managing projects in functional organization with low influence on the procurement department, there are two possible scenarios and both of them should be taken by the top management level
1- Increasing the project manager power by making the whole project team directly reporting to the project manager, where the project manager has full authority over them.
2- Creating a cross functional steering committee acting as a second governance layer for the project, the steering committee will handle cross functional issues such as the procurement related issues Saving Changes...
