is there any template or metrics to monitor legal compliances effect on program or portfolio?

Denathayalan Ramasamy Chief Technology Officer| Atal Incubation Centre -CIIC Chennai, Tamilnadu, India

Many countries are changing laws and regulations on need basis and sometimes regularly. Here PMO office depends on legal & compliance team but no monitoring or control measures available on it.

It is managed manually and many times tend to error proning. How is it controlled in large protfolio's?

Posted: Apr 28, 2022 6:44 AM

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Stéphane Parent Self Employed / Semi-retired| Leader Maker Prince Edward Island, Canada

It's good that you have a legal and compliance team, Denathayalan. Have you checked with the team in charge of enterprise risk management? They may already have processes in place to monitor compliance. You could then dovetail your own monitoring into those processes.

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1 reply by Denathayalan Ramasamy

Jun 28, 2022 11:31 PM

Denathayalan Ramasamy

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Thanks for the Enterprise Risk Management hint, this is really helped me to tailor the process and link the status reports

Posted: Apr 28, 2022 7:44 AM

Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada

Denathayalan -

In many organizations, legal, compliance and other "control partners" will be key gatekeepers on the progression of projects to ensure that their requirements are met. This is very common in financial services and healthcare organizations in North America, for example.

Each of these control partners will usually have a set of control objectives (i.e. requirements) which they will use to confirm compliance. How that is done varies - in some cases it might be spot checks or audits, in others they are participating within projects as team members.

Kiron

Posted: Apr 28, 2022 7:59 AM

Abolfazl Yousefi Darestani Manager, Quality and Continuous Improvement| Hörmann-TNR Industrial Doors Newmarket, Ontario, Canada

I agree with Kiron.

Posted: Apr 28, 2022 8:28 AM

Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina

In the case of my actual work place we have created SOX controls for project/program/portfolio management that help us with this type of things. Those are embeded into our project/program/portfolio governance process.

Posted: Apr 29, 2022 7:36 AM

Peter Rapin Subject Matter Expect; Project Delivery| Independent Consultant Ontario, Canada

I believe that compliance starts with the risk identification and analysis process. Some projects have little risk of compliance problems whereas other are quite the opposite. Once you have identified the risk and impact the next step is to develop mitigating measures. In some cases it may involve participation by external auditors, in others one may have specific in-staff experts actively involved in delivering the service.

For a typical 'small straight forward project' (low compliance risk) I would assign a specific team member each to keep an eye out for; legal, accounting, HR, corporate Code of Ethics and possibly environmental compliance. If and when an issue was identified we may bring in the experts.

At project progress and performance meetings, especially meetings calling for decisions, one should systematically address each of these compliance issues as well as cost, schedule, scope and quality.

Posted: May 1, 2022 9:10 PM

Denathayalan Ramasamy Chief Technology Officer| Atal Incubation Centre -CIIC Chennai, Tamilnadu, India

Apr 28, 2022 7:44 AM

Replying to Stéphane Parent

...

Thanks for the Enterprise Risk Management hint, this is really helped me to tailor the process and link the status reports

Posted: Jun 28, 2022 11:31 PM

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is there any template or metrics to monitor legal compliances effect on program or portfolio?

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