Thomas WhelchelProject Manager| Ntiva IncNaperville, Il, United States
In a recent discussion the topic of billable project hours came up.
On one side, the stance is that these hours should fall under an 'admin' ticket and not be charged to the project or customer.
On the other side, if these meetings are specifically for that project (internal kickoff, Internal collaboration, etc) they should be charged to the project. Saving Changes...
If I am dedicated full time to a project, and have to sit through an hour long program review meeting where my project is only 5 minutes on the agenda, then I am in that meeting exclusively to represent the project and the hours are billable, despite the inefficiencies in the review process containing a lot of stuff irrelevant to my project.
If in addition to being a PM supporting my own project my role also involves reviewing the work of other project teams to provide my own insight as a SME, then that work is not directly related to the project and are not billable. Only the time spent on my own project review would count. Saving Changes...
Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
Since they are related to the project, yes. Saving Changes...
If it doesn't have any exclusions for such meetings, then I'd say it is fair game if the project is being charged on a time & materials or cost plus basis.
Kiron Saving Changes...
Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
Kiron
yes - thats what I meant,
Have not seen a contract clause about chargability of project related meetings yet.
If it would be there I would doubt a trustful relationship. Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Each time related to project must be charged. Important thing, and something I did not see more often, is to plan it. Saving Changes...
It depends. However, most of the time, yes. Saving Changes...
arlene trimbleAssistant IT Director| Local GovernmentAlamo, Ca, United States
Yes. If you are required to attend the meeting whether to share your project status or comment on other people's projects, your time and effort to participate in the meeting is billable. There is labor involved.
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1 reply by Keith Novak
Sep 24, 2022 1:37 PM
Keith Novak
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That is unlikely to pass an audit. Labor is involved in required overhead as well. It is a different color of money however.
Yes. If you are required to attend the meeting whether to share your project status or comment on other people's projects, your time and effort to participate in the meeting is billable. There is labor involved.
That is unlikely to pass an audit. Labor is involved in required overhead as well. It is a different color of money however. Saving Changes...
One factor is whether billing is hourly or daily. I have worked on engagements where I billed a day rate and the only time the customer paid for less than a day was if I was absent for any reason. Saving Changes...
Peter RapinSubject Matter Expect; Project Delivery| Independent ConsultantOntario, Canada
If your participation provides a direct benefit "to the project" then its chargeable. If the meeting is about updating your management structure as to the progress of your project, or meeting with the client to expand your service, then no.
