Project Management

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Simple tools to organize and prioritize the portfolio

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Vagner Antonio da Silva São Paulo, São Paulo, Brazil
For SME, which tools, beyond electronic sheets, would you recommend to record the main information of the projects of a portfolio of under 100 projects, and under 10 programs, with the possibility of personalize the criteria in quality and quantity aspects, as well as assuring the definition of the right position of the users in terms of approval authority?
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Keith Novak Tukwila, Wa, United States
Tableau might be worth investigating. It is a business data analytics and visualization tool. We use it to visualize product issues that are candidates for projects to resolve such as chronic or high impact issues.

It has drill-down capabilities so you can click on an issue and see the underlying data from linked systems such as detailed problem reports. The information can be filtered any way you like it and displayed in attractive professional looking formats.

I'm sure it has much more capability than I know, but at 10 programs and 100 projects it is much better than creating your own database and full time users to build queries and charts.
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Vagner Antonio da Silva São Paulo, São Paulo, Brazil
Thank you Mr. Novak for your hint. I'll be attentive to the tips on this platform.
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Vijay Suryavanshi Project Manager - Engineering| RECARO Aircraft Seating Plantation, Fl, United States
Hi Vagner,

You can use a scoring model or a prioritization tool. (Example like an Eisenhower model)
Goal must o be maximizing the value delivered to customer or stakeholders.
Define the scoring criteria. Categories can be Stategic (50%), Financial (financial 30%) and Risks (10%) with various weights assigned to each objective under the categories.
Strategic
Strategic objective 1
Strategic objective 2
Strategic objective 3
Financial
...
...
..
Risks.
...
...
Risk objective 3.

Finally review and validate.

Also, if you have 100 projects, after you sort out the top10 or 20 you can draw line at say number 10. This is because you may be able to fund only the top 10 projects (with max. value) for the year.

Hope this helps.
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1 reply by Latha Thamma reddi
Apr 20, 2023 3:33 PM
Latha Thamma reddi
...
Dear Vijay,
Very informative.
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Latha Thamma reddi Sr Product and Portfolio Management (Automation Innovation)| DXC Technology Mckinney, Tx, United States
Nov 17, 2022 1:22 PM
Replying to Vijay Suryavanshi
...
Hi Vagner,

You can use a scoring model or a prioritization tool. (Example like an Eisenhower model)
Goal must o be maximizing the value delivered to customer or stakeholders.
Define the scoring criteria. Categories can be Stategic (50%), Financial (financial 30%) and Risks (10%) with various weights assigned to each objective under the categories.
Strategic
Strategic objective 1
Strategic objective 2
Strategic objective 3
Financial
...
...
..
Risks.
...
...
Risk objective 3.

Finally review and validate.

Also, if you have 100 projects, after you sort out the top10 or 20 you can draw line at say number 10. This is because you may be able to fund only the top 10 projects (with max. value) for the year.

Hope this helps.
Dear Vijay,
Very informative.
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Gilbert Shyaka Director of Planning, Monitoring and Evaluation| University of Rwanda Rwanda
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