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Engaging in a DMAIC Project, but with few inputs and therefore a changing target, does it sound like an Agile framework?

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Iheb Barhoumi Engineering manager - Program Manager - Bio pharma| Bio - Pharmaceutical Company Tunis, Tunisia
Hello Community,

We are engaging in a DMAIC Project to improve a newly implanted process; but it appears that we might have few inputs, and we might discover new influent factors along the way (perhaps at the Analyze phase). We might also face some changes in the targets (Project Exit Criteria) that have been arranged at the Project Charter.
My question is:
Does it sound more like Agile framework? Isn't wiser to treat the project as exploratory rather a predictive one?
Your suggestions are very welcome.
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Aaron Porter
Community Champion
IT Director| Blade HQ Payson, UT, United States
DMAIC is intended to be cyclical, at least during Improve (PDCA), but there is an adaptation of it that would be more akin to an agile framework - look up Agile DMAIC and Agile Sigma. I couldn't say which would be better for you, but several iterations of Improve might be more effective than multiple iterations of DMAIC, unless you have need of multiple iterations of DMA.
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1 reply by Iheb Barhoumi
Jul 27, 2023 11:14 AM
Iheb Barhoumi
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Thank you Aron for your quick reply, I've been wondering about starting iterations from the Analyze phase.
So basically to have a waterfall on : Define and Measure; then Iterations on Analyze and Improve (due to the nature of discovering data and their interactions on the phases) and once target is hit we can proceed on Closing the project (of course after maintaining the target for the next 3 months). Would it be logical?
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Keith Novak Tukwila, Wa, United States
DMAIC comes from 6 sigma which is very compatible with agile. I don't know what you mean by few inputs as to whether those are process inputs, or inputs as to your project lifecycle selection. Agile is well suited in high change environments such as if your target/requirements keep changing.

Applied to industrial processes, the two are frequently combined since as Aaron points out, the process is cyclical and often it is easy to make small incremental changes to evaluate the impact without disrupting the rest of the process.

Business processes may or may not be compatible with agile. Long involved processes such as those that involve regulatory agency oversight may not be well suited to frequent requirements changes and corresponding process changes. There is simply too much time and overhead required to jump through all the hoops with all the stakeholders. Predictive approaches may be required where there is much more testing and validation prior to going live, but between formal blockpoint releases, agile processes fit well in the development to try out pieces of the larger change.

Processes where you are in complete control are better suited provided you keep the whole team in-synch with the changes. Frequent change may be disruptive, particularly if they are not communicated well. Bugs should be expected during the incremental/iterative releases
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1 reply by Iheb Barhoumi
Jul 27, 2023 12:22 PM
Iheb Barhoumi
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Thank you Keith, appreciate your feedback.
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Iheb Barhoumi Engineering manager - Program Manager - Bio pharma| Bio - Pharmaceutical Company Tunis, Tunisia
Jul 27, 2023 10:46 AM
Replying to Aaron Porter
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DMAIC is intended to be cyclical, at least during Improve (PDCA), but there is an adaptation of it that would be more akin to an agile framework - look up Agile DMAIC and Agile Sigma. I couldn't say which would be better for you, but several iterations of Improve might be more effective than multiple iterations of DMAIC, unless you have need of multiple iterations of DMA.
Thank you Aron for your quick reply, I've been wondering about starting iterations from the Analyze phase.
So basically to have a waterfall on : Define and Measure; then Iterations on Analyze and Improve (due to the nature of discovering data and their interactions on the phases) and once target is hit we can proceed on Closing the project (of course after maintaining the target for the next 3 months). Would it be logical?
avatar
Iheb Barhoumi Engineering manager - Program Manager - Bio pharma| Bio - Pharmaceutical Company Tunis, Tunisia
Jul 27, 2023 11:05 AM
Replying to Keith Novak
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DMAIC comes from 6 sigma which is very compatible with agile. I don't know what you mean by few inputs as to whether those are process inputs, or inputs as to your project lifecycle selection. Agile is well suited in high change environments such as if your target/requirements keep changing.

Applied to industrial processes, the two are frequently combined since as Aaron points out, the process is cyclical and often it is easy to make small incremental changes to evaluate the impact without disrupting the rest of the process.

Business processes may or may not be compatible with agile. Long involved processes such as those that involve regulatory agency oversight may not be well suited to frequent requirements changes and corresponding process changes. There is simply too much time and overhead required to jump through all the hoops with all the stakeholders. Predictive approaches may be required where there is much more testing and validation prior to going live, but between formal blockpoint releases, agile processes fit well in the development to try out pieces of the larger change.

Processes where you are in complete control are better suited provided you keep the whole team in-synch with the changes. Frequent change may be disruptive, particularly if they are not communicated well. Bugs should be expected during the incremental/iterative releases
Thank you Keith, appreciate your feedback.
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Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Iheb -

The DMAIC life cycle lends itself to either a sequential or an iterative approach. In the former case, if there is a finite, well defined set of improvements to be identified and addressed, it can be a "one and done" initiative whereas in the latter it provides structure for a continuous improvement lifecycle.

D & M themselves can be repeated iteratively if we feel every cycle through DMAIC gets us closer and closer to understanding the real needs.

If we think of agile approaches as combining iterative & incremental then tackling aspects of the overall process, improving our understanding of the process and our stakeholders' needs, and delivering value incrementally would indeed be agile.

Kiron
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1 reply by Iheb Barhoumi
Jul 28, 2023 3:32 AM
Iheb Barhoumi
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Thanks Kiron for these guidelines.
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Iheb Barhoumi Engineering manager - Program Manager - Bio pharma| Bio - Pharmaceutical Company Tunis, Tunisia
Jul 27, 2023 5:31 PM
Replying to Kiron Bondale
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Iheb -

The DMAIC life cycle lends itself to either a sequential or an iterative approach. In the former case, if there is a finite, well defined set of improvements to be identified and addressed, it can be a "one and done" initiative whereas in the latter it provides structure for a continuous improvement lifecycle.

D & M themselves can be repeated iteratively if we feel every cycle through DMAIC gets us closer and closer to understanding the real needs.

If we think of agile approaches as combining iterative & incremental then tackling aspects of the overall process, improving our understanding of the process and our stakeholders' needs, and delivering value incrementally would indeed be agile.

Kiron
Thanks Kiron for these guidelines.
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Abolfazl Yousefi Darestani Manager, Quality and Continuous Improvement| Hörmann-TNR Industrial Doors Newmarket, Ontario, Canada
It depends how you see it. Generally, I would say it could be an agile.
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1 reply by Iheb Barhoumi
Jul 31, 2023 3:38 AM
Iheb Barhoumi
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Hello Abdolfazl,
At first, I was wondering about using a Hybrid Lifecycle, Define and Measure would be treated as Waterfall, Analyze, Improve would be more as Iterations (as we are collecting and discovering data along the way and how to interact with it), and Control would get back as Waterfall (as it is a date constraint and the data/scope are clear and well defined).
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Desiree Underwood-Williams Director, PMO (Innovation & Integration Office)| WCG Clinical Glassboro, Nj, United States
When using DMAIC you will normally find information during the Analyze stage that will cause you to "refine" your Project Charter, this is okay and very common.

The Analyze phase involves examination of the data collected in the previous phases to identify the root causes of the problems or inefficiencies in the process. This phase aims to understand the factors contributing to the issues and to validate whether the data supports the identified causes.

Because DMAIC is a continuous improvement methodology you will find that you might have to revisit prior phases as you gain more information, but understand that you might not get 100% improvement right away. The goal is to improve, get results and improve some more (might be declared a new project) etc. Continuous Improvement projects are the gifts that keep on giving. Just make sure to put a stake in the ground on what you want to achieve and by when for this particular project.

Hope this was helpful.
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1 reply by Iheb Barhoumi
Jul 28, 2023 12:02 PM
Iheb Barhoumi
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Thank you Desiree for sharing your valuable insight.
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Iheb Barhoumi Engineering manager - Program Manager - Bio pharma| Bio - Pharmaceutical Company Tunis, Tunisia
Jul 28, 2023 11:28 AM
Replying to Desiree Underwood-Williams
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When using DMAIC you will normally find information during the Analyze stage that will cause you to "refine" your Project Charter, this is okay and very common.

The Analyze phase involves examination of the data collected in the previous phases to identify the root causes of the problems or inefficiencies in the process. This phase aims to understand the factors contributing to the issues and to validate whether the data supports the identified causes.

Because DMAIC is a continuous improvement methodology you will find that you might have to revisit prior phases as you gain more information, but understand that you might not get 100% improvement right away. The goal is to improve, get results and improve some more (might be declared a new project) etc. Continuous Improvement projects are the gifts that keep on giving. Just make sure to put a stake in the ground on what you want to achieve and by when for this particular project.

Hope this was helpful.
Thank you Desiree for sharing your valuable insight.
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
Agile is not about to use a framework or method. This is a thing lot of people have bought and it is a mistake. You can apply agile with any type of life cycle, framework, method. It is not because I am saying that. It is because is the way agile has been defined in 1990. Time after, it was taken and evolved a lot from software industry. So, the important thing is agile is a matter of architecture and systemic thinking to be prepare for unplanned and unexpected events and to create unplanned and unexpected events in the environment. So, DMAIC will help to create an architecture that will help to do that. But you have to talk it as a pyramid. From bottom to top: approach, life cycle process, method/framework, tools. And before that, the most important: understand if the organization is ready for that.
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1 reply by Iheb Barhoumi
Jul 31, 2023 3:34 AM
Iheb Barhoumi
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Thanks Sergio for your feedback
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