I guess you could say I've recently started using it as a conversation starter. This wouldn't work for some of the changes I'm involved with, but for one project I asked for user stories, use cases, risks and mitigations, and UAT/Integration/regression test cases. We're not going to use all of them, but it primed the pump, so to speak, on several conversations, potentially saving hours of discovery, especially with regards to user stories and risks. Saving Changes...
Christiana EtukProject Manager| Helium HealthUyo, Ak, Nigeria
Aug 21, 2023 3:41 PM
Replying to Darius Ballinger
...
I use chatgpt to generate draft project documents for teams brainstorming sessions.
It references doctors using ChatGPT and violating HIPAA. Saving Changes...
Denise EvansIT PMO Manager| Virtua HealthSewell, Nj, United States
I agree on HIPAA concerns in healthcare. AI seems to be in the door. Selfishly, I am interested to see how this could help our PM's save time. We do use a PPM system but I don't see it integrated with PPM just yet. Saving Changes...
Steve PoulsonExecutive and Project Management| Jacobs Engineering (Singapore)Singapore, Singapore, Singapore
My view is to use ChatGPT cleverly
It can support you in management decisions by providing information, facts, analysis, and perspectives that can help you make an informed decision. However, it is important to note that advice and recommendations are based on an algorithmic analysis of data and information, and you, as a human, still have to make the final decision based on your experience, knowledge, and assessment of the situation. It’s promise isn’t in providing us answers, but in helping us go through a more systematic decision-making process than is often the case today, even with important management decisions.
It can also help us uncover our own biases and challenge preconceived notions, like a de-biasing tool. It thus offers food for thought to better reflect on how we can evaluate the options in a more well-informed way. Saving Changes...
Manisha SaxenaFounder| Lazoi Lifecare Private LimitedDelhi, Delhi, India
I am using ChatGPT to create proposals, draft agreements, Emails by writing the base points for each. Saving Changes...
Timothy KrimmelProject Manager II| FortnaDaytona Beach, Fl, United States
I use ChatGPT as an expert in areas that are outside of my expertise. While I don't directly follow it's guidance, it gives me the ammo and ideas needed to go after the right solutions. Saving Changes...
Shingo FujiiVice President| PMI Japan ChapterTokyo, Japan
I have been talking to the generative AI about our current findings and asking them to work with us to figure out what we should try next. Saving Changes...
@Darius. Can you share an example or two of a prompt that works well for you?
I just entered the same request into ChatGPT
You are an expert project manager. Your task is to develop project management plan based on the PMBOK sixth edition guide.
Output
Absolutely, I'd be happy to help you develop a project management plan based on the PMBOK Sixth Edition guide. The project management plan is a comprehensive document that outlines how a project will be executed, monitored, controlled, and closed. It encompasses various subsidiary plans and baselines that provide a roadmap for the project's successful completion.
Here's a template for developing a project management plan, based on the PMBOK Sixth Edition guide:
**1. Executive Summary:**
Brief overview of the project, its objectives, scope, and key stakeholders.
**2. Project Description:**
Detailed description of the project, including its purpose, goals, and objectives.
**3. Project Objectives:**
Clearly defined and measurable project objectives that align with the organization's strategic goals.
**4. Project Scope:**
Detailed scope statement, including both the in-scope and out-of-scope items.
**5. Stakeholder Management Plan:**
Identification of key stakeholders, their roles, responsibilities, communication preferences, and strategies for managing their engagement.
**6. Communication Management Plan:**
How, when, and what information will be communicated to various stakeholders. Includes a communication matrix, channels, and frequency.
**7. Schedule Management Plan:**
Definition of project activities, sequencing, resource allocation, milestones, and schedule baseline. Also includes how schedule changes will be managed.
**8. Cost Management Plan:**
Budget estimation, cost baseline, cost control measures, and procedures for managing and approving cost changes.
**9. Quality Management Plan:**
Description of quality standards, metrics, processes, and techniques to ensure project deliverables meet or exceed stakeholders' expectations.
**10. Resource Management Plan:**
Identification and allocation of resources (human, material, equipment) required for project execution. Also includes how resources will be acquired, developed, and managed.
**11. Risk Management Plan:**
Identification, assessment, response planning, and monitoring of project risks. Also includes risk thresholds and triggers for risk escalation.
**12. Procurement Management Plan:**
Approach to procurement, including types of contracts, procurement methods, source selection criteria, and how procurement activities will be managed.
**13. Change Management Plan:**
Process for managing changes to project scope, schedule, cost, and other baselines. Includes change control procedures and change request form.
**14. Stakeholder Engagement Plan:**
Strategies to engage stakeholders effectively throughout the project lifecycle. Includes engagement levels, methods, and expected outcomes.
**15. Project Closure Plan:**
Steps and criteria for formally closing the project, including final deliverables, handover, documentation, and lessons learned.
**16. Performance Measurement Baselines:**
Integration of scope baseline, schedule baseline, and cost baseline to provide a basis for measuring and controlling project performance.
**17. Project Governance:**
Roles, responsibilities, and authority of project team members, sponsors, steering committee, and other governance bodies.
**18. Change Control Board (CCB):**
Structure and responsibilities of the CCB, which reviews and approves/rejects change requests.
**19. Configuration Management Plan:**
Process for managing the project's configuration items, version control, and ensuring consistency.
**20. Project Closeout and Transition:**
Procedures for closing out the project, transitioning deliverables to operations, archiving project documents, and conducting post-project reviews.
Remember that this template provides a general framework based on the PMBOK Sixth Edition guide. You should tailor each section to your specific project's needs and requirements. Additionally, throughout the project's lifecycle, regularly review and update the project management plan to ensure it remains relevant and effective. Saving Changes...
Weiguo AiSenior Lead Engineer| EntergySpring, Tx, United States
I draft my project report and use ChatGPT to review and revise it. The revised report looks better in language. Saving Changes...
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