I'm using a master MS Project to organize multiple projects, so I can more easily assign resources that are shared across them. An issue I'm running into is that a lot of the projects have similar task names, so in any of the resource reports, I end up with a list of similar tasks and it's difficult to distinguish which project it's associated with. Is there any way to include another column in these reports (such as job numbers), or would you suffix each task (again with a job number)? I've yet to come up with a solution and am open to all.
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Peter WrightProgramme Manager| BAE SystemsSouthport, Merseyside, United Kingdom
Anon,
One simple way is to name your tasks in each project starting them with the projefct name or number. This is the "cleaner" option if you are extracting reports or managing resource activities etc.
If you are also inserting the projects into a master project plan then you already have a unique reference in the form of the Work Breakdown Structure (WBS) number that project assigns automatically. Insert the WBS column.
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Anonymous
Thanks for the suggestion Peter, but how can I make a column, such as WBS, show up in a Who Does What report? Saving Changes...
Darren KosaPlanning & Controls ContractorHampshire, United Kingdom
Hi Anon,
I’m not sure you can. I think the ‘Who Does What’ report is cut from a resource table data and not a task task table. Any information drawn from task table would not show in the report.
If you have a look at the 'Resource Usage' view you'll see what I mean.
Better to make the task names unique instead, so instead of a number of tasks displayed as ‘Create Test Report’, you would have ‘Create Test Report A’, ‘Create Test Report B’, etc.
Regards,
Darren Kosa Saving Changes...
Mark KennyHippo Solutions Founder, Catalyst for Change in Project Management Teams| Hippo SolutionsFranklin, Tn, United States
What version of MS Project are you using? With MS Project 2010, at least, in some views such as the Resource Usage view, I can add a Project column and easily see which project is with each task. Saving Changes...
Anonymous
Is there a way to filter out some tasks out of the Who Does What When report based on % complete? I still need it to list the tasks below each resource, but when I filter based on Incomplete/Complete tasks, the report loses this organization. Any suggestions? Saving Changes...
