Community Specialist| Project Management InstituteNewtown Square, PA, United States
At PMI's Global Summit, our team debuted a new tool - PMI's AI Project Manager Assistant.
You - the community here on ProjectManagement.com - are getting a first look and early access.
What it is: Project Infinity is a sophisticated large language model residing on a dedicated OpenAI instance and utilizing the advanced GPT architecture.
Currently in its pilot phase, this tool has been designed to deliver accurate and trustworthy solutions to users' project management related inquiries and to suggest solutions for project-related challenges. The tool offers a conversational interface, curating relevant information from PMI’s vast content library.
Share out! Submit feedback within the tool AND tell us about your experience in the comments below.
-Why did you decide to try the AI Project Manager Assistant? -What was the problem you were trying to solve? -How did it go? -What was the outcome? -Any advice for someone who hasn't tried an AI-driven tool yet? Saving Changes...
I just tried the tool and used it for some advice on what to do if a project does not have proper support from upper management or the sponsor who initiated the project. The advice was relatively obvious but nevertheless helpful, especially for a more unexperienced project manager. I also tried some HR-related questions concerning ethics in PM and I found the answers also quite good. Saving Changes...
Markus KopkoAI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM
AI Coach| PMotion.aiHamburg, Hamburg, Germany
Hi all,
I have been playing around with some AI Tools and their usage in Project- and Program Management for quite a while now, and I just came about this new Project by PMI, which is very promising; I am sure we will hear a lot about it shortly.
However, I just performed a lesson about the differences between project and program management.
The exact phrase - or better "Prompt" - I have typed in was:
"What is the difference between Program and Project management?"
And the result was like this:
"Program management and project management are two related but distinct disciplines. Here are the key differences between the two:
Program management involves managing a group of related projects in a coordinated way to achieve benefits that would not be possible if the projects were managed individually. Projects are typically part of a more extensive program, and the program manager is responsible for ensuring that the projects are aligned with the program's goals and objectives.
Project management, on the other hand, is focused on delivering a specific product, service, or result within a defined timeframe and budget. Project managers are responsible for planning, executing, and closing projects and are accountable for delivering the project's scope, schedule, and budget.
Here are some additional differences between program and project management:
Programs are typically more extensive and complex than projects, often involving multiple stakeholders and teams.
Program management requires broader skills than project management, including strategic planning, stakeholder management, and benefits realization.
Program managers are responsible for managing the interfaces between projects within the program and between the program and ongoing operations.
Project management is focused on delivering a predefined scope within a given timeframe and budget, while program management is focused on generating value for the business.
In summary, program management is a higher-level discipline that involves managing a group of related projects to achieve strategic business objectives. In contrast, project management is focused on delivering specific products or services within a defined timeframe and budget.
This response is powered by the following PMI proprietary content.
Sources
1
A Program Management System (PMS) for International Business Initiatives
Learning Library"
Well, not that bad, right?
Now I wanted to see how my just created GPT "Program Management Expert" would answer this, and I put the same prompt into it again.
This time, the answer looked like this:
"
Program and project management are critical disciplines in organizational management, but they differ in scope, objectives, and focus.
Scope and Scale:
Project Management: Focuses on the successful completion of a specific project. Projects are usually temporary endeavors with defined start and end dates and particular objectives to fulfill and often involve a single team or groups working in tandem. The scope of a project is narrower and concentrated on specific tasks or objectives.
Program Management: Involves managing a group of related projects and sometimes operational activities that are aligned with organizational objectives. Programs are broader in scope and complexity, involving multiple interconnected projects aiming to achieve strategic business goals.
Objectives and Outcomes:
Project Management: The primary objective is to deliver a unique product, service, or result within the specified constraints such as time, quality, and budget.
Program Management: Focuses on achieving strategic business goals and benefits. The outcomes are often oriented towards long-term business objectives, requiring coordination of multiple projects that may have yet to have immediate tangible outputs.
Management Focus:
Project Management: Concerned with executing specific tasks, managing a team, scheduling, budgeting, and ensuring quality outputs.
Program Management: Encompasses a broader view, focusing on governance, prioritization of resources, managing interdependencies between projects, and aligning the program with organizational strategy.
Timeline and Duration:
Project Management: Projects have a defined timeline and are generally shorter-term in nature.
Program Management: Programs usually span longer, as they involve overseeing several interconnected projects that could evolve or change over time.
Stakeholder Engagement:
Project Management: Involves managing relationships with stakeholders directly impacted by the project.
Program Management: Requires a broader engagement strategy, including managing relationships with stakeholders across multiple projects and sometimes at the organizational strategy level.
Risk and Complexity:
Project Management: Deals with risks and issues on a project level, which are often more contained and predictable.
Program Management: This entails managing more complex and often high-level risks that affect the program, including external factors that might impact multiple projects.
Change Management:
Project Management: Focuses on managing changes within the scope of the project.
Program Management: Involves overseeing change management on a larger scale, impacting multiple projects and potentially the entire organization.
In summary, while project management is concerned with the specifics of executing individual projects, program management takes a higher-level view, coordinating multiple related projects to ensure they align with and contribute to the organization's broader strategic goals."
Which one would you prefer?
I'm looking forward to hearing your comments.
BR,
Markus
...
1 reply by Ranjith Nair
Nov 15, 2023 5:54 PM
Ranjith Nair
...
Hello Markus - I like the response from Project Infinity as we are building it :) Jokes apart, it is nice to know that you're building a GPT. The more we can do for our community, the better! Our model is configured to give details based on users context within the chat and want the users to go deeper through a conversation through our suggested followup prompts. This ensures users get a satisfactory response.
Saving Changes...
Markus KopkoAI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM
AI Coach| PMotion.aiHamburg, Hamburg, Germany
Nov 07, 2023 12:17 AM
Replying to Ranjith Nair
...
Hello All, Thank you for trying the product. If you've any feedback, please share it at [email protected]. Also, join our co-build with PMI program, as we build out the next version of the product. The link to join the program is within the tool. Cheers!
Hi,
I have applied to participate but not heard back from you yet?!
:(
BR,
Markus
...
1 reply by Ranjith Nair
Nov 15, 2023 5:55 PM
Ranjith Nair
...
Hello Markus, thanks for trying the product. please use the feedback button to share your feedback. Also, we'll reach out to you shortly on Co-build with PMI program in the next couple of weeks. Thanks for expressing your interest. Cheers!
Saving Changes...
Misael CastroSenior Project Manager | Program Manager | Global Account Manager| Nubelity LLCMexico
I typed in this prompt. a) What are your capabilities as Project assistant Infinity? I got different answers responses even with the same prompt. b) Following the conversation, I typed in what value can you bring to the PMO in the organizations? and it provides a PMO value. no doubt as more training more the algorithm will learn. I think we have to refine our prompts as well to get a more accurate results.
...
1 reply by Ranjith Nair
Nov 15, 2023 5:56 PM
Ranjith Nair
...
Those are some great questions Misael. Please use our feedback button to share your feedback and we can ensure we use them to continuously refine the model. Cheers!
Thanks very much for introducing us to this new PMI AI Tool.
*I accessed the tool through the link: https://aiassistant.pmi.org/chat. I found very useful features like the sources list that appears at the end of a response, indicating
the origin of the information.
Also, the related questions list helps to search and investigate more about the topic you are interested in.
*I tried the link https://aiassistant.pmi.org/legal-doc, that you mentioned in this discussion post, and clicked the button "Star your journey here". A prompt window appeared, with the "Terms of Use". But when I do click on the "Accept" button, it returns to https://aiassistant.pmi.org/legal-doc page.
Hello Veronica, please let me know if you have any issues in logging into the platform. Cheers! Saving Changes...
I tried, however I didn't pass from the loging and agrements page, is only a white screen...maybe is because I'm connnected with my work computer.
Hello Mayte Mata-Sivera - do you still have issues in logging into the platform? If you do, please email us at [email protected] and we'll help you out. Cheers! Saving Changes...
This looks very interesting but is it possible to get access to a secure version of this since my projects are highly confidential and I can not risk any leakage of data into the public domain?
Hello Matthew Perry - Firstly, you have a very cool name! The product is on a secure dedicated layer where no one has access to your data. The prompts you enter will be confidential, we may use prompts to refine our models at some point in time, but at this time we arent using it yet. When we will use the prompts we'll ensure to anonymize the data so that none of the confidential information is used to train PMI's model. PMI will never monetise any of the data, we are a not for profit company and our aim is to help Project Managers succeed. Saving Changes...
It was really nice to be able to use this to build some bullet points for a Project Management Community of Practice meeting at my company. It really helped save time searching through PMI's treasure trove of articles. I am excited to see how this can grow. One recommendation would be to create a secure model so we could post more project specific info and maintain security and confidentiality.
Hello Laura - The product is on a secure dedicated layer where no one can access your data. The prompts you enter will be confidential. We may use prompts to refine our models at some point in time, but at this time, we aren't using it yet. When we use the prompts, we'll ensure to anonymize the data so that none of the confidential information is used to train PMI's model. PMI will never monetize any of the data, we are a not-for-profit company, and our aim is to help Project Managers succeed. Saving Changes...
Congrats to the team who realized it!
I am using it to check stuff for the RMP certification, and the info retrieved are really helpful.
Since this is the future and I would like to drive this change in my Company (at least I'd like to try to drive it), I applied to join the co-build with PMI program. Hope I'll be joining, if not I look forward to hearing and testing the new features of the tool.
Hello Vincenzo, thanks for trying the product. please use the feedback button to share your feedback. Also, we'll reach out to you shortly on Co-build with PMI program in the next couple of weeks. Thanks for expressing your interest. Cheers! Saving Changes...
Laura, I like it, as it also suggests the next questions and does not shy away from external links.
I understand it is based on PMI's knowledge base, is it planned to extend the base to external sources too?
Hello Thomas, this is a great question, we'll explore the need to connect to source data from external sources and make a decision on it. Thanks for trying the product, please share your feedback using the feedback button. Saving Changes...
PMI Team Member
