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Ready, Set, Gen AI! Share Your Checklists and Protocols for Successful Integration

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Claudia Alcelay
PMI Team Member
Learning & Innovation Research Manager| Project Management Institute (PMI) Spain
Are you utilizing any specific checklists or protocols within your projects or company to assess your readiness for working with Generative AI data? I'm curious to know what strategies or tools you've implemented to prepare for integrating Gen AI into your workflows. Please share your approaches in the comments below!
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Anonymous

At this time we are using subscriptions for ChatGPT in our secure and protected environment to prevent data leakage. AS one of the examples, ChatGPT is used to analyze policies and provide with specific answers that project team could use for example when assessing business requirements for a functionality or an application to address a specific policy gap.

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Marja-Liisa Ketola Consultant for Project and Product Management| Inseltrade Colmenar Viejo, Madrid, Spain

Hi, We don't have applied any structured checklists at the moment, however, I can understand the benefits of having such.

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Darryl Kelley Project Manager| Portland Public Schools Atlanta, Ga, United States
Currently my organization is not using Generative AI, but the discussion around it has begun as we see the shift that has happened across industries over the years. Currently our entire organization only has two PM's and we are spearheading the need for understanding AI, it uses, and how it can improve our project practices and resources.
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Terrence Suttle Strategic IT Leader, Agile Advocate and complex project manager.| Fuzion I.T. Solutions Il, United States

Over the past three years, I have used OCM approach to implementing AI within two organizations. When utilizing any new technology or making change you need to let as many stakeholders as possible know as far in advance as you can. Communicate via all medias; Email, Chat, Text, Video, etc.

  1. Define what we are trying to accomplish
  2. Plot the manual process
  3. Define what data we have access to
  4. Define the amount of security needed for the data
  5. Determine how AI can be used in the process
  6. Test AI model and always have humans involved
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Terrence Suttle Strategic IT Leader, Agile Advocate and complex project manager.| Fuzion I.T. Solutions Il, United States

Over the past three years, I have used OCM approach to implementing AI within two organizations. When utilizing any new technology or making change you need to let as many stakeholders as possible know as far in advance as you can. Communicate via all medias; Email, Chat, Text, Video, etc.

  1. Define what we are trying to accomplish
  2. Plot the manual process
  3. Define what data we have access to
  4. Define the amount of security needed for the data
  5. Determine how AI can be used in the process
  6. Test AI model and always have humans involved
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Christall Pina Virginia, Va, United States
Nov 29, 2023 8:14 PM
Replying to Rami Kaibni
...
Claudia, this is a great question. However, given the nature of what we do as consultants, we haven't yet started preparing for this but would be very interested to see what other professionals and organizations are doing!

We have implemented the use Llama and now claude ai to consolidate data from our user DB to draft ticket for epics.

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Christall Pina Virginia, Va, United States

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Anonymous
Thanks a lot for the guidance.
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Anonymous

great question, and my company has not yet said what could or could not be acceptable by way of the ability to deploy proprietary data into some of these systems. I am sure that it may be ok, but you just never know. I guess the actionable step for me at this point is to ask what i can and cannot do with our company Data.

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Anonymous

great question, and my company has not yet said what could or could not be acceptable by way of the ability to deploy proprietary data into some of these systems. I am sure that it may be ok, but you just never know. I guess the actionable step for me at this point is to ask what i can and cannot do with our company Data.

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