TOTAL TECHNOLOGIES PRIVATE LIMITED IS A MEDICAL EQUIPMNET SUPPLIER COMPNAY IN PAKISTAN HAVING MORE THAN 135 PEOPLE ON BOARD. THEY HAVE MANY PROJECTS ACROSS THE COUNTRY WHERE FUNCTIONAL MANAGERS (BUSINESS UNIT MANAGERS) ARE ACCOUNTABLE FOR PROJECTS,BUSINESS ETC...
PLEASE ADVISE HOW TO MAKE GAP ANALYSIS,AS IS ANALYSIS,PMO JUSTIFICATION,PMO,STRUCTURE,PMO CHARTER,PMO FUNCTIONS & HOW TO IMPLEMENT PMO & FUNCTIONS Saving Changes...
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Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
In the same way you implement other business units. You have to decide what services you need to provide to satisfy your internal/external customers from the point of view of running projects/programs. With that on hand you have to decide the functions/process and if a new business unit deserves to be created (and call it PMO) or you have to decide if those functions/process will be distributed across existing business unit (I implement this type of things in organizations where functional managers take the rol of program/project managers and the related functions where located in the business unit itself). Saving Changes...
To add to Sergio's feedback, start with a business case and find a C-level executive (preferably the General Manager or CEO) who agrees with the business case assertions and is willing to sponsor the formation of a PMO.
Also realize that a PMO is not the only way to improve organizational PM capability - it can help, but it won't magically resolve organizational dysfunctions.
PMOs increase both cost and flow, so the benefits should exceed the extra work. With many parallel projects, at some point you may decide that the extra layer of governance is necessary to be efficient, at the expense of flexibility.
I am currently managing projects in an operations focused organization that does not have a formal PMO. We have cross-functional meetings daily, each with a different focus: operations, training, procurement, engineering, etc. Relevant projects are reviewed weekly based on the subject.
If the content becomes too much for the existing cadence, then there is justification for the additional layer of oversight. Saving Changes...
