Ayumi DurdenProject and Data Manager| Change ImpactNC, United States
Generative AI that I find indispensable are Chat GPT and Notion AI. Chat GPT is helpful with basic daily items that I have to get done, but really take up a lot of my time like drafting emails, meeting summaries, and project plans. I can get all of that done with more speed and clarity. I use it regularly to brainstorm ideas, outline complex workflows, and even role-play stakeholder conversations. This saves me hours each week and improving the quality of my communication.
I also like Notion AI. It's essential for me for organizing project documentation, meeting notes, and task lists all in one place. Its AI features help me summarize long notes, auto-fill task details, and instantly generate project timelines, which keeps my team aligned and projects moving forward efficiently.
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Irma M Lopez-SantosEnvironmental Director| Consertus Puerto RicoBayamon, -, Puerto Rico
I had used Chat GPT, Trello, Canva, and Leonardo's AI Saving Changes...
1- I have recently started exploring the use of AI and its effective application in Project Management. Could someone guide me on how AI can be best utilized to drive innovation in the Education Sector- particularly in developing countries where public sector schools often lack adequate resources?
Secondly, with my background in training and development, what AI tools and solutions would be most effective in advancing my career?
I'm currently using Python with Pandas for data processing and visualization, and I'm exploring its potential for machine learning applications. Our enterprise solution is Databricks, which I've recently trained on, and I was impressed by its end-to-end capabilities—from data ingestion and preparation to processing, governance, machine learning, and BI reporting. I'm hoping to gain access to our Databricks workspace soon to begin applying it to AI projects. For data cleaning, I rely heavily on Pandas along with Databricks’ built-in tools like Delta Live Tables. For visualization, I use Matplotlib and Seaborn in Python, and I’m looking forward to leveraging Databricks' native dashboards for broader sharing and insight delivery. These tools have become indispensable in building a solid foundation for scalable and reliable Gen AI initiatives. Saving Changes...
Muslimah MuhammadTechnology Project Manager| NoneAtlanta, GA, United States
Dec 11, 2023 6:00 PM
Replying to Vladislav Gomzyakov
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Not all of these are free and not all I've used extensively but I consider these some of the most useful ones I have checked out:
https://infogram.com - quick builder for presentations, infographics, reports, etc.
https://notegpt.io - summarizer for all kinds of content including Yutube, Udemy, Coursera for quicker learning.
https://tryshift.com - browser that allows to unify several different applications in one shell to boost productivity.
Thank you for sharing these links. They are very helpful and I'm looking forward to exploring them further. At first glance notegpt looks like the most beneficial to my immediate success.
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1 reply by Elizabeth Halford
Jul 14, 2025 8:25 AM
Elizabeth Halford
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I agree! Thank you for these links. I haven't had the opportunity to use AI for project management yet, but I look forward to checking out all the recommendations and being ready to suggest options to my team whenever we are ready to take the AI leap!
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Elliott SilvermanAssociate Director of Digital Health (PMO, Data Sciences and Telehealth)| CIUSSS West Central MontrealCote St. Luc, Canada
For healthcare data, we have been using MDClone for synthetic data. Saving Changes...
I recently used AI to accelerate the production of operational policies documents based on previously adopted processes in the business. The prompt was to write a policy according to a newly adopted template based on the information included in processes documents (output from ARIS software). With several iterations in the prompts and using the generated documents, the AI generated in less than 2 minutes documents that needed at least 3 days per item. I think such an approach can also be applied to AI in project management, where project templates can be easily filled using several sources of data and fine-tuning the prompts to come up with accurate documents. Saving Changes...
Elizabeth HalfordProject Manager| Cardea Project ManagementAlexandria, Va, United States
Jul 07, 2025 4:28 PM
Replying to Muslimah Muhammad
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Thank you for sharing these links. They are very helpful and I'm looking forward to exploring them further. At first glance notegpt looks like the most beneficial to my immediate success.
I agree! Thank you for these links. I haven't had the opportunity to use AI for project management yet, but I look forward to checking out all the recommendations and being ready to suggest options to my team whenever we are ready to take the AI leap! Saving Changes...
Hi ,
In our company , Microsoft Copilot is most recommended tool for AI . we are currently exploring that for best use . sometime i use Chatgpt as well to get industry insights about new technologies .
I am now looking forward to explore tools for
MOM - which can be generated from Microsoft recording /Transcript Presentation Agenda to cover all important topic like kick off and stakeholder identification .
Smart way to capture requirement at one place .
Please share if someone else is also on top of that . What a great community to build the knowledge !! Saving Changes...
Jonathan GardnerTechnical Project Manager| General Science LtdBerkshire, Eng, United Kingdom
I have been using the MS co-pilot (Company version) and Plaud note (for complex technical calls), both are very useful, the knack is adding context to your prompts.
One advantage is helping Dyslexia as you can ask the Co-Pilot or Chat GPT to check grammar and Spell and summarise.
I have been told before some of my correspondence is too blunt for example: letting a customers know there dependences are holding up the project (The below example is intentional blunt)
Prompt:
Grammar and spell check the following and polite rephase exampling the impact, this is for a very sensitive stakeholder who does not like any criticism: The low level design you where suppose to delivery is two weeks late and the project now delayed and my resources idle
Co-pilot said:
Here’s a more polished and diplomatic version of your message, carefully phrased to avoid sounding critical while still conveying the impact:
Subject: Follow-up on Low-Level Design Delivery
Dear [Stakeholder's Name],
I hope you're doing well. I wanted to kindly follow up regarding the low-level design deliverable, which was initially expected two weeks ago. As it stands, the delay has had a knock-on effect on the overall project timeline, and some of our resources are currently underutilized as a result.
I completely understand that unforeseen challenges can arise, and I’d appreciate any updates you can share on the revised timeline. Please let me know if there’s anything we can do to support or help move things forward.
PMI Team Member
