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How do you navigate unexpected data challenges in your projects?

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Claudia Alcelay
PMI Team Member
Learning & Innovation Research Manager| Project Management Institute (PMI) Spain
Data quality and quantity is particularly important as we think about leveraging AI on projects. Considerations include the diversity and comprehensiveness of the data that is available to us. 
 
Have you ever encountered unexpected challenges or pitfalls while using data in your projects? How did you navigate the situation and find a resolution? 
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Jonathan Goldstein Brooklyn, NY, United States
It occurs to me that there is the potential for an entirely new form of data hack regarding AI data sets, like something that the Knights of Idleness from Balzac's La Rabouilleuse might do.

I posit a new class of hack in which spurious data is inserted into the model, either supplementing or replacing the existing data set.

Of course, we have overall data checksums and measures, but I am positing an exploit where these basic mechanisms might also be exploited.

Some more grist for the audit trail
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Awad Osman Dr.| University Abu Dhabi, Uae, United Arab Emirates
Thank you Claudia for posting this question about unexpected challenges or pitfalls while using projects. As I do not work on a particular project now as I work in Academia, teaching project management, I enjoy reading responses of my colleagues to this interesting question.
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Benyamin Tedjakusuma Jakarta, Indonesia
Hi Claudia, one of the challenges that I often face is the large quantity of data which we need to analyse to understand whether the project performance is in good health or not. Although using project dashboard may help in giving us the headline report for our analysis, to develop the dashboard itself is also a challenge as we need to understand what data we need to feed into the dashboard.
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Gary Johnson Founder & CEO| TJFCo LLC Pacifica, Ca, United States
I wish to see examples of how GenAI and AI can aid Enterprise Resources Planning financial models.
Historically, newly acquired international subsidiaries would export their financials to CSV files, which would then be imported to the core ERP. The respective Controllers were responsible for the quality of their data. Today we have more direct connections to vendors and service providers. A growing field for sure. The quality, security and compliance responsibilities are distributed, as are the datasets. Is it time to turn Controllers' job responsibilities to include all that is AI?
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Alexander Medina Consultant| TALM International Floyd, Va, United States
In all of our projects, we always set up a contingency plan to prepare for problems with either data or execution. These contingency plans entail secondary and tertiary data that can be used if the first data becomes irrelevant to the project due to unforeseeable circumstances. In all of our projects, we have only needed to use the secondary data once as there was a sudden change in the middle of the project due to an event that happened in which the government made immediate changes to their rules which affected our project making the first data set immediately obsolete. The second data set took another approach that cost more time and money but in the end was able to finish the project.
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Jose Colon Project Manager| PGT Solutions Orlando, United States
In the current Proposal Management use case, we rely on historical RFQ proposal (response) documents and past performance reports of ongoing and completed contracts to place boundaries around updated sources of truth for new RFP responses. We ask SMEs and senior personnel to conduct a comprehensive review of the AI-generated outputs to ensure no hallucinations were introduced, i.e., that company capabilities and services were not exaggerated or invented.
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Anonymous
In all my projects dealing with data, both data quality and quantity have been critical.
We need to check what data we need to store from which sources and avoid duplication of data elements and we need to understand which data elements are handled by different systems to avoid using some that can be misleading. All transformations need to be properly identified depending on the use cases by each of the different business units. etc. As far as, quantity, we need to be aware that new use cases for SmartMeters, or AI, need more data so that these engines can predict and make proper data analytics and interpretations; these high volumes of data can put a stress on processing and storage.
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Erik Alvarez Project Manager| Siemens Energy S de RL de CV Mexico

Absolutely, data quality and quantity are crucial for successful AI projects. In my experience, one of the biggest challenges I've faced is integrating data from various sources. Different formats like PDFs, Word documents, and Excel sheets can create headaches when merging information.



This can lead to inconsistencies and errors, especially when dealing with large datasets. Additionally, integrating data from commercial platforms often raises concerns about data security. Spreading classified information across the internet is a risk I definitely want to avoid!



To navigate these challenges, I've found it helpful to prioritize data cleaning and standardization. This involves ensuring all data formats are consistent and that the information can be easily integrated. Additionally, when working with commercial platforms, I carefully review their data security protocols to ensure classified information remains confidential.



Sometimes, the best solution is to explore alternative data sources that offer better compatibility and security. It might require some extra effort upfront, but it saves time and frustration in the long run.

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JORGE ARMANDO VILLANUEVA SAMAR Senior Project Manager| Fortuna Mining Corp Lima, Lima, Peru
I remind a past experience where public data create a issue to to there was no clear if it has a copyright. The way how it was solved was, basically, crete a new specific data for the project to avoid any kind of legal issue.
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Edward JOHNSON Founder| Ikinique Ltd Toronto, Ontario, Canada
We go on the basis on strong security and privacy awareness across the project team and work to minimise risks from known and unknown vectors.
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