Project Management

Please login or join to subscribe to this thread

Management Steerco

linkedin twitter facebook   Digital Project Management   Program Management  
avatar
Khaleelah Peerbocus Port-Louis, Mauritius
Hello Everybody, Anyone has a template for a SteerCo with management, Project Status / blockers / budget / etc
Sort By:
avatar
Thomas Walenta Global Project Economy Expert Hackenheim, Germany

Khaleelah,
Your role in preparing for the steering committee meetings is crucial. I have presented to many steerco's and each one was different. Some ideas:

What does the sponsor expect? What do other steerco members expect? You need to find this out before.
Avoid surprises. If there are new developments, inform key steerco members beforehand.
Be short (best pitches were 1-pagers) and be prepared to deep dive on certain topics.
Offer topics to deep dive where steerco members can help, like providing resources, aligning/talk with customer, decide on options.
If showing a risk or issue be prepared to show solution options.

Good steerco's embed and contain project adversaries. If the sponsor does not have enough time for you, ask for a deputy sponsor.

...
1 reply by Khaleelah Peerbocus
Aug 06, 2024 5:36 AM
Khaleelah Peerbocus
...
Thanks Thomas for the insight. Actually we do already have one template. We have loads of information and we want to focus on the main salient items.I will take your advice in consideration.
But the way to project / display the information also matters to captivate your audience focus.
avatar
Eduard Hernandez
Community Champion
Product Operations Program Manager Barcelona, Cataluña, Spain
My advice is to focus less on templates and more on the key components that make Steering Committees successful.

- Send the agenda and slide deck a few days in advance. Make sure that key decisions are clearly communicated and understood beforehand. Align with relevant stakeholders (in particular, the sponsor) prior to the meeting.

- Set ground rules. Will decisions be made unanimously? Ensure everyone arrives on time and pays full attention to the presentations.

- Follow through on decisions and open items. Start the SteerCo by revisiting actions and risks from the previous meeting.

Once you've clarified these and any other relevant aspects, you can then consider the templates and tools that will support a successful outcome.
...
1 reply by Khaleelah Peerbocus
Aug 06, 2024 5:39 AM
Khaleelah Peerbocus
...
Thank you a lot Eduard. Definitely right. Focus
"Follow through on decisions and open items. Start the SteerCo by revisiting actions and risks from the previous meeting."

A big challenge is how you put everything in a 2 to 3 slides
avatar
Khaleelah Peerbocus Port-Louis, Mauritius
Aug 06, 2024 3:59 AM
Replying to Thomas Walenta
...

Khaleelah,
Your role in preparing for the steering committee meetings is crucial. I have presented to many steerco's and each one was different. Some ideas:

What does the sponsor expect? What do other steerco members expect? You need to find this out before.
Avoid surprises. If there are new developments, inform key steerco members beforehand.
Be short (best pitches were 1-pagers) and be prepared to deep dive on certain topics.
Offer topics to deep dive where steerco members can help, like providing resources, aligning/talk with customer, decide on options.
If showing a risk or issue be prepared to show solution options.

Good steerco's embed and contain project adversaries. If the sponsor does not have enough time for you, ask for a deputy sponsor.

Thanks Thomas for the insight. Actually we do already have one template. We have loads of information and we want to focus on the main salient items.I will take your advice in consideration.
But the way to project / display the information also matters to captivate your audience focus.
avatar
Khaleelah Peerbocus Port-Louis, Mauritius
Aug 06, 2024 5:26 AM
Replying to Eduard Hernandez
...
My advice is to focus less on templates and more on the key components that make Steering Committees successful.

- Send the agenda and slide deck a few days in advance. Make sure that key decisions are clearly communicated and understood beforehand. Align with relevant stakeholders (in particular, the sponsor) prior to the meeting.

- Set ground rules. Will decisions be made unanimously? Ensure everyone arrives on time and pays full attention to the presentations.

- Follow through on decisions and open items. Start the SteerCo by revisiting actions and risks from the previous meeting.

Once you've clarified these and any other relevant aspects, you can then consider the templates and tools that will support a successful outcome.
Thank you a lot Eduard. Definitely right. Focus
"Follow through on decisions and open items. Start the SteerCo by revisiting actions and risks from the previous meeting."

A big challenge is how you put everything in a 2 to 3 slides

Please login or join to reply

Content ID:
ADVERTISEMENTS

"The degree of one's emotion varies inversely with one's knowledge of the facts--the less you know, the hotter you get."

- Bertrand Russell

ADVERTISEMENT

Sponsors







Newsletters

Jun 3: The Career Problem Facing New PMs
May 20: Your PM Career as a Project Life Cycle
May 13: The Big Lie After Layoffs

See all newsletters