I am the owner and developer of our project management environment and currently we are updating it. We have the ISO-9001 Quality management certificate and the project records are assumingly audited once / year.
My target is to achieve as lean as possible environment for project management. I wonder, what would be the most lean approach for signatures of Project Definition, Design Freeze, etc. And further, what gates/milestones need to have the signatures. Also: Who should sign? Currently, the whole Project Team and Steering Committee is signing with DocuSign. I know, that in some companies, only the Project Manager, Project Owner, and Quality representative signs. Finally, could the signing be replaced by just marking the record by "Approved by.." ? I would appreciate any references!
Project governance needs to fit the scale and complexity of the project otherwise it is either under or over-sized. This includes who signs what. You can still be ISO-9001 compliant with a process which scales based on project context.
When it comes to sign offs, start with zero and go from there. Always ask the question - which control or delivery objective WON'T be met if someone doesn't sign off on this activity or deliverable?
