Bishoy ShukrallahBusiness Knowledge Officer| EmiratesDubai, Du, United Arab Emirates
Hello,
I was recently appointed to a new role where I am working closely with a senior manager to improve the quality of project management skills of a team of 15 people. Every 3 people look after a specific type of projects that are different in nature than the other team members. They vary between employee experience, customer experience, compliance, and business analysis (and yes, all these people are working under the same department).
The current challenges are: 1)The team members are not following a systematic approach of managing their projects 2) There are no templates in place to execute or optimize work 3) The methods used to track work are very basic and mostly don't reflect the actual progress. The department senior manager hopes that I will be able to establish a large framework that helps the team optimize their work and help my manager to measure and present the value delivery of these projects.
Now, I am not completely sure where to start from since there is no project management infrastructure in the team, and I read that PMO-CP training and certification might be useful to provide guidance for the process of PMO creation. I just need to know whether it works with someone with NO PMO creation experience at all like me? Or does it require a prior understanding/experience in PMO creation?
While a course might provide some guidance or even a playbook for establishing a PMO, setting up a staffed PMO is a strategic organization change so you may wish to locate one or more seasoned mentors with a track record of successful PMO setups.
Treat this as a strategic project - start with a charter to create alignment across the senior stakeholders about the mandate, reporting structure and other fundamental decisions.
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Bishoy, I totally agree with Kiron. The course can give you a head start but isn't enough. You need an experienced professional to help with a PMO setup. Saving Changes...
Bishoy ShukrallahBusiness Knowledge Officer| EmiratesDubai, Du, United Arab Emirates
Thanks Kiron and Rami for your advice.
Currently, it might not be possible to hire an experienced PMO professional to help with the initial setup due to budget limitations. ​​​​​​​I will start building a case to convince senior management to invest in the creation of PMO as a strategic project.
Meanwhile, are there any recommended resources I can use just to improve the overall synergy among the team and create a standard project framework?
Thanks
Bishoy
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1 reply by Rami Kaibni
Oct 23, 2024 10:49 PM
Rami Kaibni
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Check the PMO Value Ring through PMOGA. This is a great methodology and for now, I think probably the PMO-CP course is based on it but they will switch into the new version soon.
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Oct 23, 2024 10:17 PM
Replying to Bishoy Shukrallah
...
Thanks Kiron and Rami for your advice.
Currently, it might not be possible to hire an experienced PMO professional to help with the initial setup due to budget limitations. ​​​​​​​I will start building a case to convince senior management to invest in the creation of PMO as a strategic project.
Meanwhile, are there any recommended resources I can use just to improve the overall synergy among the team and create a standard project framework?
Thanks
Bishoy
Check the PMO Value Ring through PMOGA. This is a great methodology and for now, I think probably the PMO-CP course is based on it but they will switch into the new version soon.
...
1 reply by Bishoy Shukrallah
Oct 24, 2024 4:05 AM
Bishoy Shukrallah
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Will have a deeper look on that. Thanks a lot Rami.
Saving Changes...
Bishoy ShukrallahBusiness Knowledge Officer| EmiratesDubai, Du, United Arab Emirates
Oct 23, 2024 10:49 PM
Replying to Rami Kaibni
...
Check the PMO Value Ring through PMOGA. This is a great methodology and for now, I think probably the PMO-CP course is based on it but they will switch into the new version soon.
Will have a deeper look on that. Thanks a lot Rami. Saving Changes...
This was really helpful for me when I started in a similar situation as you a year back. FYI
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1 reply by Bishoy Shukrallah
Oct 24, 2024 10:09 PM
Bishoy Shukrallah
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Hello Rajendra,
Thank you so much for your guidance.
The article seems to provide some good direction on where to start, and I am really glad you could relate to my current challenge.
When you had a similar situation a year ago, did you end up seeking consultation from an experienced PMO champion? Or you just relied on your own self study and practices?
Thanks again
Bishoy
Saving Changes...
Bishoy ShukrallahBusiness Knowledge Officer| EmiratesDubai, Du, United Arab Emirates
Oct 24, 2024 5:30 AM
Replying to Rajendra Aswale
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Hi Bishoy,
PMO – CP will certainly help you to get overall understanding and accordingly can plan next steps using value ring.
This was really helpful for me when I started in a similar situation as you a year back. FYI
Hello Rajendra,
Thank you so much for your guidance.
The article seems to provide some good direction on where to start, and I am really glad you could relate to my current challenge.
When you had a similar situation a year ago, did you end up seeking consultation from an experienced PMO champion? Or you just relied on your own self study and practices?
Thanks again
Bishoy
...
1 reply by Rajendra Aswale
Oct 25, 2024 2:09 AM
Rajendra Aswale
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We utilized existing resources available to start with, as our focus was to start small and approach we took to pilot - set the basics PM practices right before going full scale up. And also like you there were budget limitations so going for external consultation was not considered.
With doing all these at self-study is truly exciting journey and great learning curve for us so far.
And I would say there are plenty resources available at PMI, it’s just that our needs require alignment because there is no straight forward/ready to use template/strategy useful as every organizational objectives, scope, constraints etc. varies. Hope this helps.!!
Thank you so much for your guidance.
The article seems to provide some good direction on where to start, and I am really glad you could relate to my current challenge.
When you had a similar situation a year ago, did you end up seeking consultation from an experienced PMO champion? Or you just relied on your own self study and practices?
Thanks again
Bishoy
We utilized existing resources available to start with, as our focus was to start small and approach we took to pilot - set the basics PM practices right before going full scale up. And also like you there were budget limitations so going for external consultation was not considered.
With doing all these at self-study is truly exciting journey and great learning curve for us so far.
And I would say there are plenty resources available at PMI, it’s just that our needs require alignment because there is no straight forward/ready to use template/strategy useful as every organizational objectives, scope, constraints etc. varies. Hope this helps.!!
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1 reply by Bishoy Shukrallah
Oct 27, 2024 10:18 PM
Bishoy Shukrallah
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That's a great help indeed!
Thank you so much for your advice Rajendra. Much appreciated.
Saving Changes...
Bishoy ShukrallahBusiness Knowledge Officer| EmiratesDubai, Du, United Arab Emirates
Oct 25, 2024 2:09 AM
Replying to Rajendra Aswale
...
We utilized existing resources available to start with, as our focus was to start small and approach we took to pilot - set the basics PM practices right before going full scale up. And also like you there were budget limitations so going for external consultation was not considered.
With doing all these at self-study is truly exciting journey and great learning curve for us so far.
And I would say there are plenty resources available at PMI, it’s just that our needs require alignment because there is no straight forward/ready to use template/strategy useful as every organizational objectives, scope, constraints etc. varies. Hope this helps.!!
That's a great help indeed!
Thank you so much for your advice Rajendra. Much appreciated. Saving Changes...
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