How are you using Generative AI in your project management workflows?

Hello Sarah,

Integrating Generative AI into project management workflows has proven to be a game-changer, significantly boosting efficiency and driving innovation. Let me share how I’ve been leveraging Generative AI in my projects:

Project Planning: Generative AI helps me create detailed project plans by analyzing high-level inputs such as goals, timelines, and available resources.
Automated Reporting: I use AI to generate status reports, meeting notes, and summaries by processing project data or even real-time meeting transcripts.
User Story Creation: AI assists in drafting detailed user stories or epics based on project goals and team discussions, ensuring alignment with objectives.
Sprint Planning: It supports backlog prioritization and suggests optimal sprint goals, streamlining the Agile planning process.
Meeting Preparation: AI summarizes past discussions and generates agendas for upcoming meetings, saving time and ensuring preparedness.

Let me know if you'd like more details on any of these use cases!

Hi Sarah,

I use ChatGPT all the time. It speed things up a lot, whether it assists me in writing a project report, email communication with clients, or even mapping out some knowledge areas (especially risk management and EVM).

But I had a problem using ChatGPT for a long time. The problem was that I was only able to superficially understand it. And by the looks of it, the PMI has the same problem: I read the 'AI Essentials for Project Professionals' that came out recently. While it states in the title that it is 'essential', I think this is where the problem is.

Let me explain this to you with an analogy. When the PC became popular in the 90s, everyone could use it and didn't need to use a type writer anymore. But you needed to get a better understanding on how a PC works if you really wanted to use it for a specific purpose (e.g., I used to be a research scientist, and used Excel in a different way than, say, a Financial Controller).

And this is what I'm currently seeing with generative AI: people all over the world, across disciplines are using it. But are they really understanding what is happening, and are they seeing where the world-changing opportunities lie by the way most people are currently using it?
In essence, using something does to equal to understanding it. And then how can you transform a field if you don't understand it?

After 2 years of being ignorant about this myself, I'm currently putting in the hours to get a deeper understanding by learning software engineering. My goal is to use AI, ML, and Automation tools, that are still unconventional to project management, and use them to make project management a far more effective discipline. And I have a few little projects on my own that look promising.

This is why I believe that a deeper understanding of AI among project managers has the potential to save billions, if not trillions, of dollars for companies around the world. And it doesn't stop by project managers using ChatGPT. In my view, if project managers don't adapt and use AI thoughtfully and with skill, they will become the type-writer people who didn't want to use Word or Excel back in the 90s.

What are your thoughts on this?