How are you using Generative AI in your project management workflows?

Hi everyone,

I'm working on a news extraction project using RSS feeds and trying to automate the process through Make.com. I’ve set up a basic workflow that involves fetching RSS feed items and processing them further — but I’m facing issues during deployment.

Has anyone here implemented a similar setup successfully? Would love to hear about:

Tips for stable RSS feed integration on Make.com

Common mistakes to avoid

General best practices for such workflows

Any guidance or pointers would be greatly appreciated. Happy to share more details if needed. Thanks in advance!

Dear Carl,

I completely agree with your message. Regarding the final part of your note, I believe that if someone were to hypothetically take this technology away tomorrow and bring us back to manually crafting each artefact, the project management community would not be pleased at all. We have to admit, there's a lot of routine in our day-to-day work that we're more than happy to see automated.

Dear community,

There’s one thing that concerns me most about AI-driven business transformation, the data privacy. It feels like only a matter of time before the most popular LLMs are compromised, putting vast amounts of personal and corporate data in the hands of hackers, and ending up on the black market.

I’d love to hear your thoughts in comments:

Do your company policies restrict the use of LLMs in the workplace?
If access to public LLMs is limited, do you use a corporate alternative? For example, an internal model based on DeepSearch or another secure solution?

Hi Sarah,

Hi Kirby,

The Module project workflow that presented by Kirby benjamin has not provide the prompts file and the link in the video provide courapted file . Please can you share it with me

thank you

Hello PMI team, thanks for putting together such an amazing course - Practical Application of Gen Ai for PMs. In the fourth class, Doug Campbell mentioned that the make.com blueprint would be available for download. I could not find it through the downloadable materials. Would it be possible to share?

It is a great scrapping process.

Thanks in advance

Vinicius Pirola

As a project manager, I integrate Generative AI tools into several stages of the project lifecycle to enhance efficiency, decision-making, and collaboration. Specifically, I use AI to:

Draft Project Documents: Automating the creation of project charters, proposals, status reports, and executive summaries saves significant time and ensures consistency across deliverables.

Plan and Structure Workflows: AI helps break down work packages, generate WBS structures, and suggest optimal scheduling sequences using past project data and best practices.

Improve Communication: I use AI to write stakeholder emails, meeting agendas, and follow-up notes, maintaining a professional tone while reducing turnaround time.

Risk Management: AI assists in identifying potential risks by analyzing historical data and recommending mitigation strategies.

Training and Knowledge Sharing: I generate customized training materials for team members and simulate stakeholder questions to prepare for presentations or steering committee meetings.

This integration of Generative AI has notably increased productivity, enhanced team alignment, and elevated the quality of project deliverables.

Despite its promise, AI adoption in knowledge management also faces barriers. These include data privacy concerns, the need for clean and structured data, and skepticism about AI-generated content quality. Ensuring human oversight and continuous training of AI models is essential to maintain accuracy and trust.

In summary, AI has the potential to revolutionize knowledge management by making organizational learning more dynamic, accessible, and efficient. By streamlining information flow and enabling smarter access to collective expertise, AI empowers teams to work smarter and innovate faster.

Hello,

I recently completed the 'Practical Applications of Generative AI for Project Managers' course. This course went beyond the theory - focusing on how to strategically integrate AI tools, design effective prompts & automate workflows to enhance project efficiency and outcomes. As someone working at the intersection of strategy, policy & project implementation, I see immense potential for Generative AI to streamline decision-making, reporting & stakeholder communication.

However, I genuinely wish to use it. However, our company policy limit the use of AI at workplace.