Project Management

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AI and Project Management Questions

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Rahaf Idris Project Management| Just human ?ehitkamil, Gaziantep, Türkiye
 What are the common pitfalls to avoid when using prompt engineering?
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Felipe Correa Consultor | Professor | Youtuber| Café com Inovação Sorocaba, Sao Paulo, Brazil

I'm going to suggest 5 here:



- Lack of Clarity in Objectives
One of the most common mistakes is failing to clearly define the goal of your prompt. If the desired outcome isn’t specific, the model’s response is likely to be vague or off-target. Ensure the prompt is concise, clear, and aligned with your objectives.



- Providing Too Little or Too Much Context
Striking the right balance in the level of detail is crucial. Prompts that are overly vague may produce generic answers, while overly complex ones can confuse the model. Provide just enough information to guide the response effectively.



- Ignoring Iterative Testing
Relying on the first draft of a prompt is risky. Prompt engineering, like any optimization process, requires iterative testing and refinement to achieve the best results. Test different variations to identify the most effective prompt.



- Overlooking the Target Audience
Prompts should be tailored to the intended audience or use case. Whether the output is for technical users, business stakeholders, or general readers, adjust the language and framing accordingly to ensure relevance and clarity.



- Failing to Document Best Practices
Not tracking which prompts work well and why is a missed opportunity for learning and improvement. Documenting successful prompts and their outcomes can save time and provide valuable insights for future tasks.

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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Rahaf, I've noticed that overloading the prompt with info can lead to incoherent results. Try not to include too many details or complex instructions in a single prompt in order not to overwhelm the model.
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Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Rahaf -

I'd add:

1. Treat it as a conversation

2. Set guardrails and encourage the GenAI tool to ask you questions to ensure it has sufficient context before it provides an answer

3. Make sure you validate the inputs as well as the outputs thoroughly

Kiron
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1 reply by Akintunde Dare
Nov 26, 2024 9:10 AM
Akintunde Dare
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I cannot agree less to the number 3 point by Kiron, validate the input and output. Actually this is highly important if you use the model's output for some academic work or so. I remember I used chatgpt once for my cv, I never really worked on the output. The responses I got from recruiters were not encouraging. I then had to do a more thorough check.
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kaleem ahmed researcher| New Millennium Ltd. DELHI, India
I want a AI tool which can transfer data from other BIM software’s Optimizes schedules and resource allocation before transferring it to Microsoft Project and than Work on Dynamic Monitoring tracks project progress and adjusts schedules automatically, ensuring on-time and on-budget delivery as well as other aspects of project management
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kaleem ahmed researcher| New Millennium Ltd. DELHI, India
I want a AI tool which can transfer data from other BIM software’s Optimizes schedules and resource allocation before transferring it to Microsoft Project and than Work on Dynamic Monitoring tracks project progress and adjusts schedules automatically, ensuring on-time and on-budget delivery as well as other aspects of project management
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
The common pitfall is do not understand that to crate prompts you need to follow a prompt framework that will able to you to create the prompts in a format that enhance the chances to get the expected answers. The second one is to think that genAI makes magic.
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Akintunde Dare Nigeria
Nov 17, 2024 7:21 AM
Replying to Kiron Bondale
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Rahaf -

I'd add:

1. Treat it as a conversation

2. Set guardrails and encourage the GenAI tool to ask you questions to ensure it has sufficient context before it provides an answer

3. Make sure you validate the inputs as well as the outputs thoroughly

Kiron
I cannot agree less to the number 3 point by Kiron, validate the input and output. Actually this is highly important if you use the model's output for some academic work or so. I remember I used chatgpt once for my cv, I never really worked on the output. The responses I got from recruiters were not encouraging. I then had to do a more thorough check.
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Carl Peters Project Manager & Consultant| https://www.linkedin.com/in/carl-peters/ Halifax, Nova Scotia, Canada
The most common pitfall is not knowing what prompt engineering is.

I don't mean this in a condescending way, but prompt engineering is a future discipline for project managers to master.

Hence, I'd recommend to sharpening your AI skills and acquire the knowledge you must have as a modern project manager.

Some resources:
- Any Prompt Engineering courses on LinkedIn, Coursera, etc.
- Learning PMI's Cognitive Project Management for AI (CPMAI) Methodology.
- Prompt Engineering GitHub page (https://github.com/dair-ai/Prompt-Engineer...readme-ov-file)
- Any books/podcasts on AI x Philosophy.

Happy prompting!
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Farhan Liaquat
Community Champion
Senior Consultant| Flicanada.com Winnipeg, Manitoba, Canada
Keep prompting!

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