Project Management

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Which estimation approach do you prefer when planning projects, and why?

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Eduard Hernandez
Community Champion
Product Operations Program Manager Barcelona, Cataluña, Spain
Top-down estimation involves defining high-level objectives, timelines, and budgets first, as seen in large-scale initiatives like climate change conferences. Conversely, bottom-up estimation starts at the granular level, often seen in detailed projects like public infrastructure, where budgets can be defined down to the cent.

Both approaches have their merits and challenges: top-down often faces issues with unmet goals and exceeded budgets, while bottom-up may rarely match the planned budget at completion.

Looking forward to hearing from my beloved peers on this matter.
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Keith Novak Tukwila, Wa, United States

It is very much contextual and I use various methods in different situations. Two of my favorites though are used to develop accurate estimates when there is very little factual information by using very basic statistics. They are effective types of "SWAG" estimates.

The first is the 3-point estimate. If I don't know what a product or service costs, but I can find premium and budget quotes for the same type of thing, then I can effectively bound and bias the solution. For the most likely value decide if it is closer to the high or low end of the range, pick a best guess value, and use {low + 4(most likely) + high)/6 and it's probably not too far off.

The second is if you have a lot of opinions, but little data. It is discussed in the fascinating book, "The Wisdom of Crowds". If many people guess at how many beans are in a jar, and you can average all those guesses, the average of them all has a very high probability of being closest to the actual number. This can be done with project estimate guesses essentially like multi-voting except instead of picking the option with the most votes, average all the votes.

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Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Eduard -

The one that best fits the context. And when dealing with critical estimates, combining more than one method is a good way to sanity check estimates. Finally, ranged estimates are superior to single point estimates.

Kiron
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Md. Golam Rob Talukdar
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Project Manager| AWR Development (BD) Ltd. Cox's Bazer , Bangladesh
Thank you for raising the question. In this case, both methods are effective, but the choice depends on the methodology of your project. As a construction project manager, I typically use a bottom-up approach that emphasizes details. While this method may take a little more time initially, it ultimately makes the work much easier and minimizes the chance of mistakes. Additionally, other resources can be integrated more effectively with a bottom-up strategy.

Golam
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
As other type of things related to project/program/portfolio management process what fits for the current situation thinking in the desire situation to achieve. Business Analyst is on charge of that.

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