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Who is reponsible for the qualification of project team members?

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Svenja Merle Kassel, Germany
Hi all,

I would like to gather your experiences and opinions on the question above.
Last week, we have had a quite vivid discussion in my team amongst project managers and disciplinary management on this topic.

I think that it is the ultimate responsibility of superiors to develop their employees and ensure they are qualified to deliver their work. In reality we see that junior colleagues are sent into project teams to develop them without any support from their originating team or superior. This results then in more work for the project managers who find themselves in the situation to qualify their team members to obtain the required quality of results.

What is your experience vs. expectation? Who selects the resources and how much can the project managers determine themselves?
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Svenja Merle Kassel, Germany
Jan 21, 2025 2:05 AM
Replying to Eric Simms
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It sounds like group Managers are sending you their weakest employees to fulfill their obligations to the project while retaining their strongest employees for their own group's work.
If you have no choice but to accept the junior resources you've been sent, then document their lack of experience as a project risk and bring it to your superiors' notice often.
Hi Eric,
it is not that managers do send non-qualified resources on purpose.
In some cases, managers send "whoever is available" without properly comparing project requests with their teams capabilities and maybe switching assignments to better meet project requirements.
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Svenja Merle Kassel, Germany
Jan 20, 2025 7:52 PM
Replying to Pavan Maddi
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Thank you for bringing up this topic—it’s very relevant to the ground realities we often face. In my experience, project managers rarely have full control over resource selection; resources are usually assigned by functional teams based on availability rather than suitability. This can lead to junior or less-experienced team members being placed in critical roles without proper preparation.

On the ground, this creates a ripple effect. Project managers not only have to focus on delivery but also take on the responsibility of upskilling these resources, which stretches timelines and creates frustration within the team. Superiors may have good intentions of “developing” employees through real-world exposure, but without proper mentorship or training beforehand, the pressure shifts to the project team to compensate for the gaps.

In an ideal scenario, resources should be adequately trained and supported by their originating teams before joining projects. But in reality, it often comes down to the project manager stepping in to ensure results, even if that means additional effort to coach and guide team members. This disconnect between expectations and ground reality is something I believe organizations need to address to ensure sustainable project success.
Hi Pavan, I absolutely agree. Thanks for your comment!
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Md. Golam Rob Talukdar
Community Champion
Project Manager| AWR Development (BD) Ltd. Cox's Bazer , Bangladesh
The experience and educational qualifications of the project team members are communicated by the project manager to the human resource department, which takes these criteria into account when hiring. Different companies have varying policies, but one important principle remains: while experienced individuals are essential, it is also crucial to provide opportunities for those without experience. By maintaining a balance between the two, you can effectively advance your project.

Golam
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
Your question, in my humble opinion, is mixing things. One thing is to select people to work in a project. Other thing is to help them to work with the defined quality that some times demands to coach them in some skills, Is the same than with a coach in sports. Perhaps I am writing this because I am professional coach in futbol and tennis.
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