Carl PetersProject Manager & Consultant| https://www.linkedin.com/in/carl-peters/Halifax, Nova Scotia, Canada
Hi everyone,
I’m excited to share a project I’m currently developing: a proactive AI assistant for project management. Unlike traditional AI chatbots that require precise prompts to generate meaningful responses, this assistant is designed to be proactive, working alongside project managers to move the needle on projects.
The AI assistant will:
Actively engage with project managers by suggesting next steps, identifying blockers, and surfacing important deadlines or tasks without needing to be asked. Provide intelligent insights by summarizing meeting notes, tracking project progress, and identifying risks or dependencies. Help ensure projects stay on track with timely reminders, task prioritization, and nudges for accountability. Be conversational, intuitive, and responsive while offering practical, actionable advice that aligns with project goals.
Currently, I’ve built a basic prototype using Gradio and Hugging Face's FLAN-T5 model to lay the groundwork for conversational AI capabilities. However, the proactive elements—like automated task suggestions, deadline reminders, and action tracking—are what I plan to focus on next.
I’d love your feedback and suggestions to make this tool truly valuable for project managers like you. Specifically:
Proactive Features: What proactive behaviors would you find most useful? For example, should the assistant send reminders, check task statuses, or suggest agenda items for meetings?
Biggest Pain Points: What challenges do you face as a project manager that an AI assistant could help solve? (e.g., managing team accountability, keeping projects on schedule, communicating updates).
Practicality: What would make this tool fit seamlessly into your workflow? Integration with existing tools, customization options, etc.?
User Experience: What tone or personality would you like the assistant to have? How should it communicate to remain both helpful and professional?
I believe this assistant has the potential to become a real partner in managing projects—not just a tool that waits for instructions but one that actively drives progress and helps achieve goals.
Your input will directly shape its development, so I’d love to hear your thoughts, ideas, and feature requests.
Most of the challenges I've faced as a project manager were due to other people, not so much with things I was directly responsible for. They were usually related to other people making time to do research or generate information (risks/mitigations, use cases, user stories, etc.). I've used GenAI tools to help them, with varying levels of success.
One area that might be helpful would be the ability to quickly generate the same report in different formats and varying levels of detail for different audiences. It's not hard to do manually, but it can be time consuming even after you create templates, depending upon the tools you're using.
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1 reply by Carl Peters
Jan 27, 2025 2:21 PM
Carl Peters
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Hi Aaron, sorry for the late reply, I am currently testing a different LLM for this project. Yes, that's a great idea and this is something I am going to include! What do you think about generating templates that can easily be imported into other software solutions like Asana, Tableau, etc.?
Saving Changes...
Carl PetersProject Manager & Consultant| https://www.linkedin.com/in/carl-peters/Halifax, Nova Scotia, Canada
Jan 23, 2025 9:07 AM
Replying to Aaron Porter
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Most of the challenges I've faced as a project manager were due to other people, not so much with things I was directly responsible for. They were usually related to other people making time to do research or generate information (risks/mitigations, use cases, user stories, etc.). I've used GenAI tools to help them, with varying levels of success.
One area that might be helpful would be the ability to quickly generate the same report in different formats and varying levels of detail for different audiences. It's not hard to do manually, but it can be time consuming even after you create templates, depending upon the tools you're using.
Hi Aaron, sorry for the late reply, I am currently testing a different LLM for this project. Yes, that's a great idea and this is something I am going to include! What do you think about generating templates that can easily be imported into other software solutions like Asana, Tableau, etc.? Saving Changes...
Dear Carl,
This Idea is really wonderful. I am also working on a similar idea, and I have done a lot of research on it. I would be happy to share experiences and if you like, work together on the idea.
The challenges I have been busy with were:
1- how do we cope with excessively long project context ?
2- how should it (the AI) decide between conflicting inputs, changes and variations?
3- how would it affect the project manager's resposibility and accountability? Saving Changes...
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