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How can we strengthen the team's resilience to unexpected changes?

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Fabian Crosa
Community Champion
PMO Leader | Speaker & Mentor | Content Leader – PMOGA Latin America Hub| Catholic University of Uruguay Montevideo, Montevideo, Uruguay
In a rapidly changing project environment, unexpected disruptions can impact timelines, resources, and stakeholder expectations. How can we enhance team resilience to sudden changes, ensuring adaptability, focus, and sustained performance under pressure?
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Svenja Merle Kassel, Germany
Feb 25, 2025 5:34 PM
Replying to Fabian Crosa
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Hello Svenja,
Thank you for sharing your approach! I find it an excellent way to strengthen the team. Reflection meetings and mentoring are key to continuous growth and improvement in problem solving. If you have any other tips or experiences you'd like to share, I'd be happy to hear them.

best regards!
Fabian

Hi Fabian,

I asked Copilot to summarize the different aspects in this discussion:
- Psychological Safety
- Regular Check-ins and Mentoring
- Leadership and Communication
- Proactive Risk Management
- Strong Mindset and Supportive Culture

From my experience everything depends on the teams maturity to work together as a team. Team development and laying the foundation to open communication is key to
(1) be made aware of changes by the team members and
(2) dealing with them more and more reactively to
(3) become proactive in foreseeing (un)expected changes and integrating them into project risk management with corresponding preventinve measures

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Thomas Walenta Global Project Economy Expert Hackenheim, Germany
Fabian,
Strengthening resilience can be achieved by structural and behavioral measures:

Structural: build a diverse (different capabilities), modular (defined roles), and redundant team (no single heroes)
Behavioral: make sure the team observes the context of its task, acts with conscience and prudence, and adapts to new knowledge

According to https://hbr.org/2016/01/the-biology-of-corporate-survival
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Pavan Maddi
Community Champion
Buona Vista, Singapore
Feb 25, 2025 5:37 PM
Replying to Fabian Crosa
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Hi Pavan,
Excellent approach! A strong and adaptable mindset is key to building resilient teams. The combination of clear communication, flexibility and a supportive culture creates an environment where challenges become learning opportunities. Totally agree that the right tools and training play a crucial role. When teams feel prepared, they face change more confidently and effectively. What has been your biggest challenge in this regard and how did you overcome it?

Thank you for your thoughtful response!
I completely agree when teams feel prepared and supported, they can navigate challenges more effectively. One of the biggest challenges I faced was dealing with uncertainty in important projects. I overcame this by keeping communication clear, breaking big problems into smaller steps, and encouraging the team to share ideas and adapt. This kept everyone engaged and helped us manage changes smoothly.



How do you deal with uncertainty in your projects?

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Francisco Herrera
Community Champion
Program Manager, PPM&PMO Specialist.| Coppel, Mexico. Culiacán, Sinaloa, Mexico
Fabian to build up resilience, I'd kick things off with some basic e-learning courses. Just to get everyone on the same page about what resilience means in project terms. Then, I'd team up with our training team to set up some hands-on workshops. That way, people can practice dealing with those unexpected curveballs and learn to roll with the punches together. It's about getting the whole team ready to bounce back, not just knowing the theory.
Regards! Francisco.
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