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✋ Not Every Project Needs Agile—Let’s Stop Forcing It

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Amanda Harris Leonardo DRS Space Coast, FL, United States

I’ve seen it too many times:
Leadership says, “Let’s go Agile!”
Teams scramble to adapt.
And suddenly, we're trying to fit square projects into round sprints.

Don’t get me wrong—Agile has its place. I’ve used it. I like it. But I’ve also led major transformation efforts where Waterfall or hybrid approaches made more sense.

Here’s what I’ve learned:
✅ Agile ≠ magic
✅ Methodology must match the project’s DNA
✅ The real strategy is knowing when—and how—to flex

👉 Have you ever had to push back on Agile when it wasn’t the right fit?
Or found a clever way to blend methodologies for success?

Let’s talk about when not to be Agile—and why that’s sometimes the smartest move of all.

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Zakaria Botros
Community Champion
Project Manager | Driving Clean Energy Innovations for a Sustainable Future| Canadian Nuclear Laboratories Ontario, Canada

Totally agree with you. I've seen it too—teams trying to "go Agile" just because leadership says so, even when it doesn’t really fit the project. It usually causes more confusion than progress.



I've learned that the way we manage a project should depend on what the project actually needs. Sometimes full Agile works great. Other times, especially with projects that have strict requirements or deadlines, a Waterfall or a mix of both works much better.



I’ve had to speak up a few times when Agile wasn’t the right fit. One time, we kept the detailed planning from Waterfall but added Agile sprints for building and testing. It wasn’t perfect Agile or Waterfall—but it worked because we stayed focused on the real goal.

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1 reply by Amanda Harris
May 06, 2025 10:50 AM
Amanda Harris
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Thanks for sharing! Throughout my career, I've seen more use cases for hybrid agile / waterfall methods than for strictly one or the other.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Amanda, you raise a crucial point and I completely agree. In the construction world, and in many other industries, a hybrid approach often makes the most sense. Flexibility is key, and the ability to pivot quickly can be a real competitive advantage. It’s not about being Agile for Agile’s sake, it’s about using the right blend of approaches to deliver value effectively.
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1 reply by Amanda Harris
May 06, 2025 10:52 AM
Amanda Harris
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I agree 100%! If the project is not purely innovative, I think hybrid approaches work best. Generally, projects have either a defined deadline, scope, or budget that are better managed with a waterfall approach, but there may be portions of the project that aren't fully defined where agile works better.
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Pavan Maddi
Community Champion
Buona Vista, Singapore

Hi Amanda Harris You brought up such an important point. I’ve seen the same where Agile is treated like a one-size-fits-all solution without really looking at the project’s needs. Sometimes sticking to a more structured approach like Waterfall or a hybrid is exactly what brings real results. It’s all about choosing what fits best, not just following trends. Thank you for opening up this discussion!

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1 reply by Amanda Harris
May 06, 2025 10:55 AM
Amanda Harris
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Absolutely agree! Thanks for sharing your thoughts.
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Keith Novak Tukwila, Wa, United States
When I hear "Let's go do Agile!" or "We tried Agile and it was a failure." I see confusing a mindset with some specific methodology. I have certainly been through it. Someone went to a seminar, and now we must reorganize the entire team, eliminate assigned seating, and follow a specific, ill-fitting formula. I call that rigid agile.

I often try to avoid the word and use the principles to avoid scaring people off. It's more about picking the right processes for the situation. Just because elements of the job require a very well sequenced predictive plan, doesn't mean many other elements, like exploring potential trade studies need to follow the same approach.
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1 reply by Amanda Harris
May 06, 2025 10:58 AM
Amanda Harris
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100% Agree, Keith! Often times, projects have well defined schedules, budgets, and / or scope that are best managed with a waterfall approach, but also have unknown unknowns in the requirements that require a more flexible, iterative, "agile" approach. As practitioners, we understand how to apply parts of each methodology to best support the project.
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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal

Amanda Harris
I’ve seen transformations where “Let’s go Agile!” became a rallying cry without real strategy.
Teams rushed, suppliers were confused, and the project’s actual needs got lost.
Agile isn’t magic—it’s a mindset that only works when the context allows it.
When you have fixed contracts, critical dependencies, or heavy regulatory constraints, a hybrid or even predictive approach often delivers better outcomes.
For me, the real skill isn’t in choosing Agile, Waterfall, or hybrid.
It’s in knowing when to adapt, how to balance structure with flexibility—and never letting KPIs replace common sense.

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1 reply by Amanda Harris
May 06, 2025 11:01 AM
Amanda Harris
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Agree! Agile has become such a buzz word, because companies generally want to be seen as flexible and adaptable. The gag is, that by becoming rigidly committed to agile, they actually (unintentionally) demonstrate a lack of flexibility and adaptability.
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Bisharah Saeed Project Manager| Computacenter
Absolutely! Agile if not handled properly can be a real nightmare, especially when the clients are too smart. If we do not draw a line with respect to the scope, we will end up doing everything the client wants.
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1 reply by Amanda Harris
May 06, 2025 11:02 AM
Amanda Harris
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Great point! Scope management is key. It's not a matter of if the scope creep will happen, but when! And it's important to have a strategy for reeling the client back in, which typically involves a skilled risk management approach.
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
Simple: include a Business Analyst into each initiative. No more than that. And just follow IIBA standards or PMI standards. 
In your post is a big mistake which contributes to what you are trying to avoid: comparing agile and waterfall. Big, big, big mistake.
So, start for not doing this mistake.
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1 reply by Amanda Harris
May 06, 2025 11:04 AM
Amanda Harris
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Hi Sergio,
Can you explain why you say it's a mistake to compare the Agile and Waterfall methodologies? I'm interested in understanding your perspective.
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Amanda Harris Leonardo DRS Space Coast, FL, United States
Apr 28, 2025 1:17 PM
Replying to Zakaria Botros
...

Totally agree with you. I've seen it too—teams trying to "go Agile" just because leadership says so, even when it doesn’t really fit the project. It usually causes more confusion than progress.



I've learned that the way we manage a project should depend on what the project actually needs. Sometimes full Agile works great. Other times, especially with projects that have strict requirements or deadlines, a Waterfall or a mix of both works much better.



I’ve had to speak up a few times when Agile wasn’t the right fit. One time, we kept the detailed planning from Waterfall but added Agile sprints for building and testing. It wasn’t perfect Agile or Waterfall—but it worked because we stayed focused on the real goal.

Thanks for sharing! Throughout my career, I've seen more use cases for hybrid agile / waterfall methods than for strictly one or the other.
avatar
Amanda Harris Leonardo DRS Space Coast, FL, United States
Apr 28, 2025 1:20 PM
Replying to Rami Kaibni
...
Amanda, you raise a crucial point and I completely agree. In the construction world, and in many other industries, a hybrid approach often makes the most sense. Flexibility is key, and the ability to pivot quickly can be a real competitive advantage. It’s not about being Agile for Agile’s sake, it’s about using the right blend of approaches to deliver value effectively.
I agree 100%! If the project is not purely innovative, I think hybrid approaches work best. Generally, projects have either a defined deadline, scope, or budget that are better managed with a waterfall approach, but there may be portions of the project that aren't fully defined where agile works better.
avatar
Amanda Harris Leonardo DRS Space Coast, FL, United States
Apr 28, 2025 8:13 PM
Replying to Pavan Maddi
...

Hi Amanda Harris You brought up such an important point. I’ve seen the same where Agile is treated like a one-size-fits-all solution without really looking at the project’s needs. Sometimes sticking to a more structured approach like Waterfall or a hybrid is exactly what brings real results. It’s all about choosing what fits best, not just following trends. Thank you for opening up this discussion!

Absolutely agree! Thanks for sharing your thoughts.
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