Project Management

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Acceptance as a PM

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Anonymous

Curious how you all deal with these types of situations.  Sometimes as a PM we are asked to engage with failing teams / groups that feel threatened by our presence.  Sometimes leaders of these teams can be rude about our inclusion in their efforts for one reason or another. 



At the end of the day, as a PM I am trying to make all of these teams succeed by instilling PM rigor, and better governance across efforts, however in my opinion, these leaders think all is ok, and they can handle any issues themselves.  



Now, I am not asking specifically how you handle these leaders, but how do you deal with not being accepted?  How do you deal with rejection of your role?  What would make you keep moving forward?

Thanks for the advice  

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Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Seek to understand why there is resistance to a disciplined approach to project management and then address the causes through education, coaching and demonstrating its value in ways which resonate with these stakeholders.

Kiron
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
I totally agree with Kiron. Getting to the root cause of the problem is half of the solution to it. Every situation is different but PM soft skills plays a vital part in influencing the team.
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Barry Cahill Senior Project Manager| Project Delivery Specialists (PDS) Cork, Ireland
Agree with Kiron and Rami above. You mentioned failing teams/groups. Investigate root causes and understand the underlying problem of the situation you are in. Explain to the team you are here to help to improve the situation they are in and that can only be done together. Depending on the situation maybe some hard decisions or recommendations are needed to your own direct report. In order to keep moving forward you need to understand and believe in the goal you are trying to achieve. What is the larger vision of your outcome and go for it! Good luck with it!
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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal

This is a powerful and often underdiscussed topic.
Rejection or resistance to the project manager's role is not just a professional obstacle — it can touch deeper dimensions of purpose, identity, and legitimacy.

Here are a few reflections drawn from real-world experience in complex and sometimes hostile environments:

1. Reframe Rejection as Data
Resistance shouldn’t be immediately personalized — it often reveals more about the system than the individual.
Teams may perceive PMs as auditors or enforcers rather than enablers of value. Understanding the root cause — whether it’s fear, pride, or past trauma — opens up new strategic options beyond defensiveness or retreat.

2. Lean into Curiosity, Not Control
Shifting from “I'm here to govern” to “Help me understand how you define success” often dissolves defensiveness.
Trust builds incrementally, and co-creation becomes possible when curiosity leads the way.

3. Anchor in Purpose, Not Approval
When external validation is lacking, it helps to reconnect with the deeper purpose behind the role — not to please, but to build bridges, enable progress, and contribute to something greater than ego or hierarchy.
That clarity sustains emotional resilience.

4. Small Wins, Shared Credit
Resistance often softens when small successes are achieved with the team, not for them.
Giving credit generously and genuinely builds relational capital and trust over time.

5. Find Quiet Allies
Influence doesn't always come from formal authority.
Informal influencers within the group can become powerful early adopters.
Change often begins with relational trust, not top-down imposition.

In short, being rejected as a PM is not a verdict — it is an invitation to lead with empathy, clarity, and quiet strength.
No one is alone in facing these challenges.

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Keith Novak Tukwila, Wa, United States
I sort of agree with my colleagues about identifying the root cause but if the question is not about how to improve the relationship but rather deal with the rejection, my advice let your understanding of that root cause help you develop a thick skin.

Often what I find is that the leadership in the role you were assigned to help are demonstrating the "Peter Principle". They were promoted because of their excellent past performance, and now they have reached a point where they are not excelling so a specialist is assigned to provide the necessary help. They are perceiving the situation that needing help equates to weakness and behaving defensively.

I'll try my best to fix that situation and prove that if they let me help, I can make them look good. If they remain too defensive and stubborn to accept help, I do what I can and don't take it too personally that I'm not accepted. I'm already accepted by their boss who signed off on my assignment to their team.

Networking with peers either in PM or management helps. Everyone has similar stories, and often several of us have similar experiences with the same defensive people/teams. While complaining to friends doesn't fix the situation, it does help eliminate the personal perception that the problem is all me, and sometimes we learn tricks for dealing with the specific individuals.
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Melvin Noche Functional Manager| Google Sunnyvale, Ca, United States

Thank you for bringing this up—what you’re describing is something I’ve faced more than once, especially when stepping into transformation roles where trust has already been strained and change fatigue runs deep.



In those moments, I’ve had to remind myself of three things:



It’s not always personal—it’s systemic.
Resistance often comes from the system you're walking into, not you. People may have been burned by past PMs, or they’re operating in a culture where asking for help is seen as weakness. Your presence feels like exposure, not support. That doesn’t mean you're unwelcome—it just means you're arriving into a space that needs healing as much as structure.



Anchor in the bigger picture.
When I feel rejected, I try to zoom out and ask myself: Who am I here for? It’s not just the team—it’s the customer, the business, and the future team who’ll benefit from a smoother process. Keeping that larger mission in mind gives me the resilience to show up with kindness even when acceptance is slow.



Value doesn’t always look like applause.
There were times I quietly fixed a broken workflow or prevented a compliance risk—things that no one openly thanked me for—but those changes mattered. Not all value is recognized in the moment. Sometimes being the PM means being steady even when invisible.



And to your core question—what makes me keep moving forward?
Honestly, it’s knowing that progress often begins in discomfort. I keep going because I’ve seen how resistance can turn into partnership over time—not through power, but through patience.



You’re not alone in this. And the very fact that you care enough to ask this question tells me you’re the kind of PM we need more of.

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Aaron Porter
Community Champion
IT Director| Blade HQ Payson, UT, United States
Mindset. My value doesn't come from being accepted. I don't care how others feel about my role, but I do care about what the problems are that they think they're facing. I can't help them solve a problem if we're trying to solve different problems. Just because they haven't been able to solve it on their own doesn't mean they don't understand it better than I do. What keeps me moving forward is building a relationship and working together to understand and solve the right problem(s).

I'm not saying we become best friends, although I have built a few friendships this way. It's more about building enough trust to be able to effectively work together.

At or near the root of your question is another question - What motivates you to keep going when things get hard? Understand that about yourself and you'll find you can be motivated even when things are challenging.

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