Searching for a Knowledge Management platform/tool - do you have one that you love?

Knowledge Management

Paul Zaentz-Lewis Senior Program Manager| EchoStar Corporation Highlands Ranch, Co, United States

Hello! I'm a Senior Program Manager at my company and we are looking at new and better ways to manage knowledge. I'd like to hear from fellow practitioners if you have a specific knowledge management platform that you love, and why.

We're looking at taking a huge leap from a very basic system to something that is advancing with the times, incorporating AI for enhanced search and automation elements.

Posted: Jul 24, 2025 3:13 PM

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Pavan Maddi

Community Champion

Buona Vista, Singapore

We recently explored options and found Confluence (with AI add-ons) and Notion AI to be solid choices easy to use, searchable, and flexible. If you’re looking for deeper enterprise features, Guru and Sinequa offer strong AI powered knowledge discovery. The key is ensuring it’s embedded in daily workflows not just a siloed library.

Posted: Jul 24, 2025 11:00 PM

Maria Hrabikova

Community Champion

Ricany U Prahy, Prague, Czechia

Hello Paul,
I had a similar experience using Confluence (with AI add-ons) as Pavan mentioned above (plus, he provided an insight into other tools, Notion AI, Guru and Sinequa. This aligns closely with Gartner's Knowledge Management Review; here is the link:https://www.gartner.com/reviews/market/kno...gement-software

In addition, here is another list and review of knowledge management software tools, https://peoplemanagingpeople.com/tools/bes...ement-software/

Maria

Posted: Jul 25, 2025 3:47 PM

Thomas Walenta Global Project Economy Expert Hackenheim, Germany

Thanks for sharing, Maria.
Pavan, at IBM we used a bespoke system globally, with more than 40K users storing and retrieving knowledge assets. The ROI was positive, as IBM evaluated re-use of assets as savings for projects down the line. Regular reviews of currency of assets and re-use were supported by trhe system. You might want to find out the functionality you need to make it work, it is not only a storage system.

Posted: Jul 26, 2025 10:36 AM

Hakam Madi Independent Consultant Amman, Jo, Jordan

A tool we’re currently interested in and evaluating is Docs https://docs.numerique.gouv.fr/home/. It’s hard to say we love it just yet, but it has got our attention.

Posted: Jul 27, 2025 10:56 AM

Paul Zaentz-Lewis Senior Program Manager| EchoStar Corporation Highlands Ranch, Co, United States

Thanks, everyone! There are some great leads to start researching. Much appreciated!

Posted: Jul 29, 2025 11:04 AM

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Searching for a Knowledge Management platform/tool - do you have one that you love?

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