PM Myth #6: “More Meetings Mean Better Communication” — Project Management Myths We Should Rethink

Thanks Kimberly for your great question!

For me, it’s really about quality over quantity. Not every discussion needs a meeting — sometimes a quick follow-up or a shared update is enough. But the meetings that truly work are purpose-driven: ones focused on brainstorming, problem-solving, or making key decisions.

A few things that help make them efficient: warm up your participants by giving a heads-up or hint beforehand if you need their input. For larger audience meetings, clearly state the purpose at the start and include it in the invitation — this helps everyone come prepared and keeps the discussion productive. When done right, people stay engaged, communication drives action, and you avoid unnecessary calls.

— Zakaria

Absolutely! I had the same realization early in my career. More meetings don’t equal more control — they can actually slow things down and stifle creativity. Focusing on purpose-driven communication and using meetings strategically for decision-making or brainstorming makes a world of difference.

— Zakaria