Project Management

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Can a Project Succeed Because of Bad Decisions?

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farshid adavi Project Manager and Strategic Planner| CivilHouse

At first, the answer seems obvious: no.

But consider this.

A building project is delivered on time and within budget. To reduce upfront costs, the team eliminates some energy-efficiency measures, selects lower-cost systems, and postpones investments in long-term resilience.

At handover, everyone is satisfied.

According to traditional project metrics, the project is a success.

Yet a few years later, the building faces higher operating costs, expensive upgrades, lower adaptability, and growing pressure to meet new sustainability requirements.

So what exactly was successful?

The outcome?

Or the decisions that produced it?

Perhaps one of the limitations of our project success frameworks is that they measure results more rigorously than they measure decision quality.

A project can sometimes achieve good outcomes despite poor decisions.

Likewise, good decisions made under uncertainty may not always lead to good outcomes.

This raises an interesting question:

Should project success be evaluated only by outcomes, or should decision quality become part of the conversation?

I'd love to hear your experience:

▪ Have you ever seen a project that looked successful at delivery but created problems later?

▪ Have you ever made a decision that was unpopular at the time but proved valuable years later?

▪ How do you evaluate decision quality in your projects?

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Luis Branco CEO| Business Insight, Consultores de Gestão, Ldª Carcavelos, Lisboa, Portugal
An excellent question.

One of the greatest risks in project management is judging decisions solely by their outcomes.

A good outcome can make a poor decision look wise, just as a bad outcome can make a sound decision appear flawed.

The real test of decision quality is whether the decision was based on appropriate information, sound assumptions, clear trade-offs and responsible judgment at the time it was made.

Organizations are generally very good at measuring results.
They are often far less effective at examining the rationale behind the decisions that produced those results.

Perhaps the next evolution in project success is not only evaluating what was delivered, but also how and why the key decisions were made.
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Kiron Bondale Retired | Mentor| Retired Welland, Ontario, Canada
Farshid -

Success is in the eye of the beholder which is why perception of key stakeholders often trumps quantitative measures such as variance against constraints.

And as all decisions on projects are made under some level of uncertainty, I would agree that the decision-making process quality is more important than the actual outcome of decisions, although one would expect that the decision makers learn from poor outcomes to improve over time.

Kiron
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1 reply by farshid adavi
Jun 23, 2026 9:43 AM
farshid adavi
...
Thank you for this thoughtful perspective.
I particularly agree that stakeholder perception often shapes project success as much as, if not more than, traditional performance metrics. At the same time, your point about uncertainty is critical. When outcomes are heavily influenced by factors beyond our control, evaluating the quality of the decision-making process becomes increasingly important.
Perhaps one of the real indicators of project maturity is not whether every decision leads to a positive outcome, but whether organizations systematically learn from outcomes—good or bad—and continuously improve the way decisions are made.
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farshid adavi Project Manager and Strategic Planner| CivilHouse

An additional challenge is that project success is often influenced by stakeholder perception as much as by objective performance measures. A project that exceeds its original constraints may still be viewed as successful if it creates value for its stakeholders, while a project delivered exactly as planned may be perceived differently if it fails to meet evolving needs and expectations.

This reinforces the importance of evaluating the quality of the decision-making process itself. Since project decisions are always made under conditions of uncertainty, outcomes alone may not provide a reliable assessment of decision quality. Equally important is an organization's ability to learn from outcomes—both positive and negative—and continuously improve the governance mechanisms, assumptions, and trade-offs that shape future decisions.

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farshid adavi Project Manager and Strategic Planner| CivilHouse
Jun 23, 2026 7:14 AM
Replying to Kiron Bondale
...
Farshid -

Success is in the eye of the beholder which is why perception of key stakeholders often trumps quantitative measures such as variance against constraints.

And as all decisions on projects are made under some level of uncertainty, I would agree that the decision-making process quality is more important than the actual outcome of decisions, although one would expect that the decision makers learn from poor outcomes to improve over time.

Kiron
Thank you for this thoughtful perspective.
I particularly agree that stakeholder perception often shapes project success as much as, if not more than, traditional performance metrics. At the same time, your point about uncertainty is critical. When outcomes are heavily influenced by factors beyond our control, evaluating the quality of the decision-making process becomes increasingly important.
Perhaps one of the real indicators of project maturity is not whether every decision leads to a positive outcome, but whether organizations systematically learn from outcomes—good or bad—and continuously improve the way decisions are made.
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Sreesudha Ayyalasomayajula Software Project Manager| ZF group New Hudson, MI, United States
Yes—a project can succeed despite bad decisions, but it’s usually by coincidence, compensation, or context—not because the decisions were actually good.
Skilled team members fix issues
Problems get corrected during execution

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