For an effective meeting, we need to establish the ground rules. I am very surprise that meeting invitation, did not mention about the ground rules.
People just make meeting and try to focus on delivery. Did you experience or see things like that in company Do you think meeting are becoming so much of waste time because no ground rules? Saving Changes...
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Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Ground rules must be creating, publishing and understanding indeed. But ground rules do not determine the meeting will not be a waste of time. Mainly when you word with virtual teams. Saving Changes...
To make an effective meetings it’s necessary to set up ground rules before it get started else without such the outcomes of those meetings will not be fulfilling the expectations of the facilitator. Saving Changes...
Prolay ChaudhuryPractice Lead & Lead Solution Architect| Chaudhury, Inc.Bangalore, Karnataka, India
For the practical outcome of the meeting, we need to define the agenda of the meeting before and circulate the same in the meeting invitation to all the participants. It will not only encourage the participants to elaborate on the topics of such meeting but also do help them to do effective collaborations and fulfilling the meeting expectations. Saving Changes...
Markus KopkoAI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM
AI Coach| PMotion.aiHamburg, Hamburg, Germany
I do absolutly agree with Prolay,
ground rules - not only for meetings - are very important for the project team; they should be developed by the project team right in the beginning of the project and established not only in the project meetings but also through the project life cycle in general.
From my experience the most meetings are such waste of time because of missing agenda''s and cause of missing a defined meeting goal.
What is the expected result of the meeting. Shouldn''t be that difficult to define this. At least it should be defined in the beginning of the meeting, so it could be the first point on the agenda.
When i become a meeting invitation without agenda i do always ask for it. If there is no agenda mostly i decline my participation.
Dominic LawProduct Manager| PCCW GlobalHappy Valley, Hong Kong
Some companies like to stick the ground rules inside the meeting room to remind everyone. I think a company should establish a culture of effective meeting for everyone to follow. If that does not exist, it is worth for the PM in the first meeting to establish simple ground rules for future meetings. Saving Changes...
Stéphane ParentSelf Employed / Semi-retired| Leader MakerPrince Edward Island, Canada
While it works better if you set the ground rules at the beginning, it''s never too late to capture and identify them.
My suggestion is to have the group decide on the ground rules. It''s easier to get the group to abide by the ground rules if the group set them up in the first place.
If you find yourself in a situation difficult to control, you can always refer back to what they agreed and, if necessary, ask if they need a new rule. Saving Changes...
Meetings have a fixed time frame. With in the available time frame its ideal to break the Topics into sub topics . For example :, to start with we need to have an Introduction and purpose of the meeting (Agenda). We should have a plan to stop people to go off the topic and bring them back into the topic. We also should encourage people to talk and contribute who are silent and have a resistance to open up. The Host should give a pause to stop people from side conversations. If we run a meeting successfully with a few basic Ground rules then that itself is a good progress to achieve the objective. Saving Changes...
MAEN QADDOURAHProject Director| AJ SAUDIJeddah, Saudi Arabia
meeting should be controlled Saving Changes...
Dr. Hemant KagraPrincipal Chief Signal & Telecom Engineer| East Coast Railway, Indian RailwaysBhubaneshwar, Odisha, India
Meetings should be result oriented. There is no point in having an agenda, if you are only going to keep on discussing the items without deciding anything. For this, meetings of different types should not be mixed. Performance review meetings should never be mixed up with meetings for generating ideas or for finalizing the requirements.
Regarding wasting of time in meetings, in 5S quality management system, there is a concept of standing meeting, where the meeting is conducted while standing. This not only reduces the time, but also keeps people on their toes (pun intended). Saving Changes...
