Project Management

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Do you believe that Project Managers should be involved in Micro-Managing some aspects of a project ? Is yes, what specifically ?

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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Sometimes, you find yourself just indulged in Micro-Managing certain things. Do you believe PM's should be involved in Micro Management when the Team is there and why. Thanks.
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Bala S Duvvuri Project Manager| Shell Bangalore, Karnataka, India
In my experience I have micro managed to some extent ,i would say 90% 'HAND-HOLD' and 10% micro management in some of the situations like

1.Initially after setting the ground rules and making sure all the team members are following it or not.In one of my projects I was working with a small team who are working from the same location and I set the rule that all the team members to follow same office timing so that overlapping of time among all the team members will be more and it can help to build trust,help each other etc.But one person never used to follow the time that was making things difficult so initially i had to see at what time he is coming(micro-manage) and correct that.
2.During estimation times - I make it a point to involve the team member to come up with the estimation of the task he/she is going to work on but sometime they may end up adding some buffer time .So I used to micro-manage and understand and convert that into open communication from micro-management.

Having said that I am sure most of us will do micro-managing but it all depends on how much we are doing and are we able to succeed in not getting it exposed to the other people(team,stakeholders etc)

Thanks
Bala
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1 reply by Rami Kaibni
Dec 15, 2015 9:12 PM
Rami Kaibni
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Hi Bala,

Thanks for your valuable feedback. I agree with your last statement but not sure if I can call Item 1 as Micro Managing.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Dec 15, 2015 7:49 PM
Replying to Bala S Duvvuri
...
In my experience I have micro managed to some extent ,i would say 90% 'HAND-HOLD' and 10% micro management in some of the situations like

1.Initially after setting the ground rules and making sure all the team members are following it or not.In one of my projects I was working with a small team who are working from the same location and I set the rule that all the team members to follow same office timing so that overlapping of time among all the team members will be more and it can help to build trust,help each other etc.But one person never used to follow the time that was making things difficult so initially i had to see at what time he is coming(micro-manage) and correct that.
2.During estimation times - I make it a point to involve the team member to come up with the estimation of the task he/she is going to work on but sometime they may end up adding some buffer time .So I used to micro-manage and understand and convert that into open communication from micro-management.

Having said that I am sure most of us will do micro-managing but it all depends on how much we are doing and are we able to succeed in not getting it exposed to the other people(team,stakeholders etc)

Thanks
Bala
Hi Bala,

Thanks for your valuable feedback. I agree with your last statement but not sure if I can call Item 1 as Micro Managing.
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Dominic Law Product Manager| PCCW Global Happy Valley, Hong Kong
Project Managers should not micro-manage, but I understand it is needed when you don't trust your team members. I would say it is important to fix the "trust" in the long term, for example, improving the competence by training or recruiting better resources. Micro-management should only be a short term fix, otherwise the Project Manager would be very tired and cannot manage the big picture.
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1 reply by Rami Kaibni
Dec 15, 2015 10:55 PM
Rami Kaibni
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I agree with this Dominic, thanks for your input.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Dec 15, 2015 10:19 PM
Replying to Dominic Law
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Project Managers should not micro-manage, but I understand it is needed when you don't trust your team members. I would say it is important to fix the "trust" in the long term, for example, improving the competence by training or recruiting better resources. Micro-management should only be a short term fix, otherwise the Project Manager would be very tired and cannot manage the big picture.
I agree with this Dominic, thanks for your input.
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Stéphane Parent Self Employed / Semi-retired| Leader Maker Prince Edward Island, Canada
Nobody, whether PM or not, should micro-manage.

Micro-management implies too much management. In this day and age where our time is at a premium and everything is about removing anything that does not add value, micro-management has to go.

Will there be occasions where you have to be more involved? Sure. Just recognize that it may not be management per se but rather training, coaching or mentoring.
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1 reply by Rami Kaibni
Dec 16, 2015 9:19 AM
Rami Kaibni
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Thanks Stephane, I hear you.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Dec 16, 2015 9:13 AM
Replying to Stéphane Parent
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Nobody, whether PM or not, should micro-manage.

Micro-management implies too much management. In this day and age where our time is at a premium and everything is about removing anything that does not add value, micro-management has to go.

Will there be occasions where you have to be more involved? Sure. Just recognize that it may not be management per se but rather training, coaching or mentoring.
Thanks Stephane, I hear you.
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Paolo Cornali Project Manager| HTA srl Brescia, Lombardia, Italy
I understand that a PM should not micro-manage, but how do you manage a team that don't have the habit to plan its tasks? I'm often forced to micro manage my team because of that.
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1 reply by Rami Kaibni
Dec 17, 2015 10:30 AM
Rami Kaibni
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With all respect to everyone, a team that does not have the habit of planning its tasks is not an efficient and motivated team - I agree with Stephane, you should target Coaching and Training in this situation,
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Stéphane Parent Self Employed / Semi-retired| Leader Maker Prince Edward Island, Canada
That is not micro-managing, Paolo. Micro-management is when you tell people how they should execute their tasks.

What you are pointing out is the need to teach or coach someone in managing their workload. Either the PM or the person's functional manager can do that.
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1 reply by Paolo Cornali
Dec 18, 2015 12:49 AM
Paolo Cornali
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OK, I misunderstood the meaning of micro-management. Thanks for the clarification, Stephane.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Dec 17, 2015 7:13 AM
Replying to Paolo Cornali
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I understand that a PM should not micro-manage, but how do you manage a team that don't have the habit to plan its tasks? I'm often forced to micro manage my team because of that.
With all respect to everyone, a team that does not have the habit of planning its tasks is not an efficient and motivated team - I agree with Stephane, you should target Coaching and Training in this situation,
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1 reply by Paolo Cornali
Dec 18, 2015 12:57 AM
Paolo Cornali
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Hi Rami, you are right. But it is difficult when some people believe that plan before doing is a loss of time. In particular if these people have worked with this approach for many years. Do you have some ideas on how could I coaching and change this approach without impose it in order to avoid a rejection?
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Sandilyan Ramadoss Sharjah, Sharjah, United Arab Emirates
Agreed, until what level we decide that activity or task a a micro-managed one? I feel that it depends on the role we play in the project, say for example a PM could as well play a PL activity in a small Project team. There might be a need of more than one dedicated project manager in a decent sized project. It depends on quantum of work involved and the roles pre-assigned.
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1 reply by Rami Kaibni
Dec 17, 2015 9:36 PM
Rami Kaibni
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I understand your point of view - I've worked on many prestigious jobs in the Gulf Region with a company called "CCC" - You might be aware of this company since you are based in UAE as I can see. We had some projects where there were 4 Project Managers but there was never a pre-assignment for any of them that reflects micro-managing.
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