Project Management

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Do you believe that Project Managers should be involved in Micro-Managing some aspects of a project ? Is yes, what specifically ?

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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Sometimes, you find yourself just indulged in Micro-Managing certain things. Do you believe PM's should be involved in Micro Management when the Team is there and why. Thanks.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Dec 17, 2015 4:14 PM
Replying to Sandilyan Ramadoss
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Agreed, until what level we decide that activity or task a a micro-managed one? I feel that it depends on the role we play in the project, say for example a PM could as well play a PL activity in a small Project team. There might be a need of more than one dedicated project manager in a decent sized project. It depends on quantum of work involved and the roles pre-assigned.
I understand your point of view - I've worked on many prestigious jobs in the Gulf Region with a company called "CCC" - You might be aware of this company since you are based in UAE as I can see. We had some projects where there were 4 Project Managers but there was never a pre-assignment for any of them that reflects micro-managing.
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Jimmy Francis Mississauga, Ontario, Canada
How Micro is Micro and how Macro is Macro ???

If you all remember the best project manager from nature :our beloved mother

In the beginning Micro and then Macro right ?

There are companies in some parts of the world where the chapter from HR managenent is missing : but big projects happen here ? And succesfully
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Paolo Cornali Project Manager| HTA srl Brescia, Lombardia, Italy
Dec 17, 2015 7:46 AM
Replying to Stéphane Parent
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That is not micro-managing, Paolo. Micro-management is when you tell people how they should execute their tasks.

What you are pointing out is the need to teach or coach someone in managing their workload. Either the PM or the person's functional manager can do that.
OK, I misunderstood the meaning of micro-management. Thanks for the clarification, Stephane.
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Sandilyan Ramadoss Sharjah, Sharjah, United Arab Emirates
@Rami The point I'm trying to make here is the role he/she plays. In your case you might have deployed 4 PMs but still the roles are preassigned as PM. In a small project or a single PM manageable projects, he may as well do technical aspects of PL if that's additional role being defined for him. I strongly believe that being a PM even if a dedicated PM, he/she can go any depth to solve a problem and is our responsibility as well and that is when needed in any project. I myself when engaged as a PM don't want to see my project fail because it needs so called micro-management to recover to its controllable state. It depends on PM's expertise how he/she solves the problem, bring in a SME and incur cost to the project or if you have required knowledge solve it within the project. At a times, when there is a need we go into detail level at any level to understand and so there is no boundary or mechanism to clearly say it is micro-managed.
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1 reply by Rami Kaibni
Dec 18, 2015 3:38 AM
Rami Kaibni
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Different point of views and managing perspectives but I would like to comment on one thing: Solving Problems is not called Micro-Managing.
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Paolo Cornali Project Manager| HTA srl Brescia, Lombardia, Italy
Dec 17, 2015 10:30 AM
Replying to Rami Kaibni
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With all respect to everyone, a team that does not have the habit of planning its tasks is not an efficient and motivated team - I agree with Stephane, you should target Coaching and Training in this situation,
Hi Rami, you are right. But it is difficult when some people believe that plan before doing is a loss of time. In particular if these people have worked with this approach for many years. Do you have some ideas on how could I coaching and change this approach without impose it in order to avoid a rejection?
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1 reply by Rami Kaibni
Dec 18, 2015 3:44 AM
Rami Kaibni
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Hi Paolo,

I would start first by saying that the core project management team should be well trained. If there is shortage of qualified personnel then the best thing is to have them trained (Courses) so they can realize the importance of the planning not only in projects but in personal life. I can't imagine people undergoing projects without planning ! Even if I want to buy coffee, I plan where from and if I have enough money and look at the time.

Hope this helps.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Dec 18, 2015 12:50 AM
Replying to Sandilyan Ramadoss
...
@Rami The point I'm trying to make here is the role he/she plays. In your case you might have deployed 4 PMs but still the roles are preassigned as PM. In a small project or a single PM manageable projects, he may as well do technical aspects of PL if that's additional role being defined for him. I strongly believe that being a PM even if a dedicated PM, he/she can go any depth to solve a problem and is our responsibility as well and that is when needed in any project. I myself when engaged as a PM don't want to see my project fail because it needs so called micro-management to recover to its controllable state. It depends on PM's expertise how he/she solves the problem, bring in a SME and incur cost to the project or if you have required knowledge solve it within the project. At a times, when there is a need we go into detail level at any level to understand and so there is no boundary or mechanism to clearly say it is micro-managed.
Different point of views and managing perspectives but I would like to comment on one thing: Solving Problems is not called Micro-Managing.
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1 reply by Sandilyan Ramadoss
Dec 18, 2015 6:11 AM
Sandilyan Ramadoss
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You're right Rami. I'm inline with that,

To solve problem one need to understand intricacies, and may need to closely monitor sometime so that it doesn't appear again or to make sure controlled. So, could you comment on what exactly the micro-managed is, you might have come across on or might have got more view from your question. just, how do we simple state / define what involves micro-management.
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Rami Kaibni
Community Champion
Senior Projects Manager | Field & Marten Associates New Westminster, British Columbia, Canada
Dec 18, 2015 12:57 AM
Replying to Paolo Cornali
...
Hi Rami, you are right. But it is difficult when some people believe that plan before doing is a loss of time. In particular if these people have worked with this approach for many years. Do you have some ideas on how could I coaching and change this approach without impose it in order to avoid a rejection?
Hi Paolo,

I would start first by saying that the core project management team should be well trained. If there is shortage of qualified personnel then the best thing is to have them trained (Courses) so they can realize the importance of the planning not only in projects but in personal life. I can't imagine people undergoing projects without planning ! Even if I want to buy coffee, I plan where from and if I have enough money and look at the time.

Hope this helps.
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1 reply by Chintan Jariwala, PMP, CSM
Dec 18, 2015 7:40 AM
Chintan Jariwala, PMP, CSM
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Hi Rami,
I have seen many Project Managers working in such a way, described by Paolo, because many time they get the Target date even before getting the actual requirement. In IT Industry, It is common to start working with untrained team mates, get them trained if the budget & time permits else work with them as they are.

It's one of bitter truths of IT Industry.
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Sandilyan Ramadoss Sharjah, Sharjah, United Arab Emirates
Dec 18, 2015 3:38 AM
Replying to Rami Kaibni
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Different point of views and managing perspectives but I would like to comment on one thing: Solving Problems is not called Micro-Managing.
You're right Rami. I'm inline with that,

To solve problem one need to understand intricacies, and may need to closely monitor sometime so that it doesn't appear again or to make sure controlled. So, could you comment on what exactly the micro-managed is, you might have come across on or might have got more view from your question. just, how do we simple state / define what involves micro-management.
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1 reply by Rami Kaibni
Dec 18, 2015 12:21 PM
Rami Kaibni
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Sandilyan,

Check this article: https://hbr.org/2014/11/signs-that-youre-a-micromanager

It is very interesting and it will help explain my point of view behind the question.Some of the examples of micro managing mentioned are very true like:

You constantly want to know where all your team members are and what they’re working on and You prefer to be cc’d on all emails.

I can add the below to the list as signs of micro-management:

1- Resist delegating work
2- Immerse themselves in the work assigned to others
3- Look at the detail instead of the big picture
4- Discourage others from making decisions
5- Get involved in the work of others without consulting them
6- Monitor what’s least important and expect regular reports on miscellany
7- Push aside the experience and knowledge of colleagues
8- Focus on the wrong priorities
9 - Have a de-motivated team

Hope this helps.
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Chintan Jariwala, PMP, CSM Project Manager, IT Business Analyst| Sailfin Technologies India Pvt Ltd Surat, Gujarat, India
In my experience, Micro-Management comes only when you have no or less trust in your team / member. I can give following reason right now :

1. You are excellent when working individually : I have seen many who are superb individually but when the time comes to work with a team, they tend to micro-manage because they are not sure the team will deliver as expected.

2. EGO : Sometimes, It is sheer EGO thinking that they cannot work without your micro-management.

3. Your team / member are not trustworthy : Your team member are not working properly & you want to achieve the targets thus cover the traits of team by Micro-managing.

These are the few i recon.
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2 replies by Rami Kaibni and Sandilyan Ramadoss
Dec 18, 2015 6:57 AM
Sandilyan Ramadoss
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Chintan, it is inevitable, not all teams will come with full thrust of trustfulness.

Trust among members builds over a period of time within team. We have different layers and is also manageable...

What is so called Micro-managed? any more views
Dec 18, 2015 12:23 PM
Rami Kaibni
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I totally agree with that, however, sometimes the problem is with the lack of leadership skills in the PM and insecurity at the same time.
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Sandilyan Ramadoss Sharjah, Sharjah, United Arab Emirates
Dec 18, 2015 6:34 AM
Replying to Chintan Jariwala, PMP, CSM
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In my experience, Micro-Management comes only when you have no or less trust in your team / member. I can give following reason right now :

1. You are excellent when working individually : I have seen many who are superb individually but when the time comes to work with a team, they tend to micro-manage because they are not sure the team will deliver as expected.

2. EGO : Sometimes, It is sheer EGO thinking that they cannot work without your micro-management.

3. Your team / member are not trustworthy : Your team member are not working properly & you want to achieve the targets thus cover the traits of team by Micro-managing.

These are the few i recon.
Chintan, it is inevitable, not all teams will come with full thrust of trustfulness.

Trust among members builds over a period of time within team. We have different layers and is also manageable...

What is so called Micro-managed? any more views
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