Weekly update review

Thanks for shared your point of view Rami.

With respect to everyone's opinion, I tend to agree with Suhail on this. Don't waste too much time on analysis and 1-1 Interview Meetings, this could be done on daily basis through each section manager with his subordinates and/or through status reporting or other means on communication.

However, for large projects, I personally used to hold one weekly meeting with all section managers, stakeholders and client (I used to include the client YES because I always believe we are all on the same Boat):


1- Brief Project Status Summary and Concerns (Budget & Schedule)
2- Risk Concerns
3- Quality Concerns
4- Stakeholders Concern
5- Client Concerns

Minutes of Meetings (MOM) where recorded: Concern / Action / Action By / Completion. Everyone of the PM Team Members knows their responsibility so next meeting we review the status of the items discussed last week and new items. An important thing, limit the meeting time to 1.5 HRS Strictly otherwise, you will open room for discussions where the sky is the limit. Always put rules and guidelines to your meeting:
- Meeting Allocated Time
- MOM Recorder
- Meeting Leader
- Meeting Agenda
- List of Participants

I provided PMI recently with 6 Templates of which some are: MOM Format, List of Participants Format, Daily Report Format and Three Weeks Lookahead Schedule Format. When published, I will let you know so in case you need to use them, you will find them handy.

Definitely agree with Rami's feedback.

And an excellent idea to include the client in status meetings, when it is possible. Makes the client feel involved and appreciated. Usually ensures that the final product better aligns with client's requirements.

I would add and start with "risk discussions". And to avoid that some team members might feel sometimes the weekly meetings too repetitive, I would surprise them with something new each month (e.g., games, related articles and videos, outside meetings, ...).
What do you think about it?