I am a new PM and the project is so massive that all of the risks point back to me. What is the best approach to communicate the risks of missing critical dates? Saving Changes...
What is your take on Risk mitigation? Saving Changes...
Jennifer BrowerIT Project Manager ConsultantOrland Park, Il, United States
The best thing to do is make sure that your team and stakeholders are well aware of the risks. You should host a regular call with them to discuss how the risks will be mitigated and to get commitment from all involved to resolve any issues. Make sure they have time and resources to effectively mitigate the risk. Saving Changes...
As per Project Charter, each milestone must be defined with team members roles and responsibilities. While going to hit goal in each milestone cross check bugs and try to minimize in each step. Saving Changes...
How is you project progressing since the original post?
Just to understand, Your a new PM and they put you in charge of a large projet that was already on going?
First why all the risk point back to you? In my experience of large project just a few risk point to the PM, most point to other member of the PMT. So that PMT member work on the project and refer back to the PM when everything else fail. Saving Changes...
Jessica GilsonProject Manager| DatabankOmaha, Ne, United States
Jan 25, 2016 4:09 AM
Replying to Markus Kopko
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Hello,
sometime ago i have found the follwing tool for conducting timeline powerpoints and since than i have used it a lot; it is pricelss for this special purpose and saved me 100s of hours.
Imho it is pricelss and there is a free version available; please have a look:
Hi, Marcus - I just downloaded the template as you suggested and I have huge margin at the top that I cant get off without manually moving each text box for my project timeline up. Any suggestions?
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1 reply by Markus Kopko
Jan 26, 2017 5:06 AM
Markus Kopko
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Hi Jessica,
i am not sure if i got your problem really right, but i will try to help.
If you click on the "OfficeTImeline" Ribbon in the header menu you will find a section "Timeline Position" at the right end of it.
Play around with the options there; there is even a "customer" option where you can choice the position by numbers.
Does this fix your problem?
If not you may describe your problem i a bit more detail may be or you need to contact support?!
I do like Suhail's idea of reviewing your own strenghts and weaknesses. As a project manager, you are reliant on your team to deliver work and on stakeholders to provide ressources and support. Reach out to both sides and make sure they are correctly and sufficiently engaged. Saving Changes...
Markus KopkoAI Enabler for Project & Program Mgmt | Founder PMotion.ai / The PM
AI Coach| PMotion.aiHamburg, Hamburg, Germany
Jan 25, 2017 11:38 AM
Replying to Jessica Gilson
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Hi, Marcus - I just downloaded the template as you suggested and I have huge margin at the top that I cant get off without manually moving each text box for my project timeline up. Any suggestions?
Hi Jessica,
i am not sure if i got your problem really right, but i will try to help.
If you click on the "OfficeTImeline" Ribbon in the header menu you will find a section "Timeline Position" at the right end of it.
Play around with the options there; there is even a "customer" option where you can choice the position by numbers.
Does this fix your problem?
If not you may describe your problem i a bit more detail may be or you need to contact support?!
Hello, I totally empathize you as I have been in that situation when I became the new PM. As much as you are excited, you should be more cautious as it comes with more responsibility and accountability.
As PM, we can't ensure to make a 100% success on all projects that we handle. However, we can highlight the risks and issues that are identified to all the stakeholders and senior PMs as and when it comes to your notice even if its late. Ensure to assign the risk/issue owners to work towards the resolution. Just be bold, polite and face the situation ! Good Luck! Saving Changes...
Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
I can feel with you, have been in similar situations.
You got some good advice here, in particular from Sergio. To add and emphasize
- stay calm, relax and change perspectives. No project is massive, but we can see it so if we haven't grasped its complexity. Try to change your perspective, find a simple way to look at it, reduce your feeling of complexity.
- A mentor outside of your company or at least not involved in the project will help.
- cut off every thought how you dealt with problems being a subject matter expert for 10 or 20 years, this has more to do with people handling than technical
- get the trust of your team, involve them, ask for their advice
- talk to the customer, get their view on the project, how they feel, build rapport and if they ask admit that you have problems (they will see it anyway)
- listen to your manager, he certainly understands your situation, it might well be he is testing you
- every project is unique and a challenge, but also results in learning and life enrichment, after this do a retrospective (with your mentor) and decide if you want to stick with PM
