How improve communication?

There can be plenty of suggestion.

In short communication means sending information from sender(you) through coder(language, verbal, non-verbal, body language etc), medium(interpersonal, email, meeting etc), decoder(translator) to receiver. There are sometime noise between the communication, It is your responsibility as a sender to ensure your message receives properly. So here comes the feedback.

We read in books lot about the verbal, non verbal medium and language of communication.If you want to be effective read them and coach your subordinates .

In project management communication plan means you identify who require an information and why. Accordingly it is managed.

One of the key things you are defining in your communication plan is what needs to be communicated by whom and to what audiences. Defining these items helps you clarify what media to use for communication. One particular struggle I have seen on projects is PMs who assume that everyone wants communication the way they do. So, of they love phone calls, they assume everyone does. If they prefer e-mails they assume everyone responds well to that. Defining which audiences respond well to which communication vehicles can be the difference between a well-functioning team and a failing one. Personally, I am fine with talking on the phone, but a follow up e-mail with the action needed will get a much quicker and more dependable response. In addition, be inventive. Use appropriate technology to communicate well. Create central repositories for documents so everyone has the latest version and, where possible, use those tools to keep communications fresh and on-target. Hope those strategies might help!

A good communication plan is a good starting point, as others have said. You can tailor your message to the individual audience. You should put a feedback loop in place so you know if people have heard and understood your message.

Listening is a good place to start!

One of the key things you are defining in your communication plan is what needs to be communicated by whom and to what audiences. Defining these items helps you clarify what media to use for communication. One particular struggle I have seen on projects is PMs who assume that everyone wants communication the way they do. So, of they love phone calls, they assume everyone does. If they prefer e-mails they assume everyone responds well to that. Defining which audiences respond well to which communication vehicles can be the difference between a well-functioning team and a failing one. Personally, I am fine with talking on the phone, but a follow up e-mail with the action needed will get a much quicker and more dependable response. In addition, be inventive. Use appropriate technology to communicate well. Create central repositories for documents so everyone has the latest version and, where possible, use those tools to keep communications fresh and on-target. Hope those strategies might help!