Project Management

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Opening incident tickets to incidents in project

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Bruno Silva Co-Owner| Hoop Porto Alegre, Rs, Brazil
I'm managing a project to implement a new dialer software in our call center operations, but the IT Director is questioning if is really necessary to open tickets to report incidents (what is what i'm doing) related to the project product. For me, is much better to have a ticket number to watch and keep me updated about the resolution process.

It's wrong or at least a not good practice to open ticket to report incidents related to the project?
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Paolo Cornali Project Manager| HTA srl Brescia, Lombardia, Italy
Feb 16, 2016 5:36 AM
Replying to Bruno Silva
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When I say incident, i'm using the ITIL definition. We are in a pilot phase, using the solution in the real environment. Some existing functionalities started to present issues since then. For these issues, i'm opening incident tickets to our IT (that handles them to our third party partner that actually develops the product).

My intention is to keep track of all the issues. With tickets, they will not get lost in some inbox and the ticket number provides reference, since I need to report them to our customer. I think I can use them as metric also, monitoring the numbers of tickets opened to solve issues of the product, so we can enhance our testing and development processes (something like "how much problems with the software have we left pass?" or "how much problem did the software presented?").

We tested the functionalities before the pilot phase, but the errors we're facing are not directly related to the scope, they're indirectly related (like "functionality X, not in the project scope, presented issues after the change").

Did I clarified the situation? Let me know and thanks for the help so far!
Thanks for the clarification Bruno.
I believe that is a good practice maintain your internal log. If your IT Director doesn't want to use internal ticket for this purpose because it is an external product, use a spreadsheet. It worked fine for me in the past.
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Krishnakumar Kesavan PMP . Manager-Projects/Engineering Lead Chennai, Tamilnadu, India
As per PMBOK, the Project should have the beggining and the End. IT Director questioning about the Operation Support which need to have a tickets to report incidents and tracking. Any changes on the existing system by change Request with teh verification and validation results
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