Project Management

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Leading Change - Your Challenges?

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Gina Abudi President| Abudi Consulting LLC Amherst, Nh, United States
I am working on my next book on leading organizational change. Would love to hear your challenges in working on change projects. Would also be interested in learning how you solved the challenge. Thanks!
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Amy Syeda Program Manager| AM9 Bolingbrook, Il, United States
I can think of some situations where the company hired consultants but they were serving the leadership that hired them not the entire organization. They were the puppets and number crunchers presenting some fancy visuals in the meetings and who'd work to please the employer and foster their own interest for next consulting assignment. When they came around to talk with the specialists such as FI, IT etc. these experts could easily point out how unprepared they're with regards to BU goals,company's mission etc.
They were busy in roadshows for which they were moving from one top hotel to another .at all facilities. Promoting a leader rather company mission and eating away into company's wealth.
There might be some OCM consultants who are really honest and takes a holistic look i.e. top/bottom management. Mostly the experiences I've observed they're promoting a project champion - this could be with/without his/her conscious approval.

There is always top management bias involved that can jeopardize the whole exercise and leads to loss of trust among 'others'.

OCM = organization change management
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1 reply by Gina Abudi
Feb 20, 2016 6:14 AM
Gina Abudi
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I have actually worked in an organization where the person who was brought in to help the CEO with the change initiative was - effectively - there to strong-arm the employees into moving forward and getting work done. Lots of fear around that consultant in there because employees felt threatened. There are good folks out there who help the organization to move forward change by sharing information about change and its value and by bridging the gap between employees and leadership - and the best ones also push back on the leaders as needed (I know..because that is what I do!). :-) You definitely make some great points though Amy!
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Gina Abudi President| Abudi Consulting LLC Amherst, Nh, United States
Feb 19, 2016 4:42 PM
Replying to Amy Syeda
...
I can think of some situations where the company hired consultants but they were serving the leadership that hired them not the entire organization. They were the puppets and number crunchers presenting some fancy visuals in the meetings and who'd work to please the employer and foster their own interest for next consulting assignment. When they came around to talk with the specialists such as FI, IT etc. these experts could easily point out how unprepared they're with regards to BU goals,company's mission etc.
They were busy in roadshows for which they were moving from one top hotel to another .at all facilities. Promoting a leader rather company mission and eating away into company's wealth.
There might be some OCM consultants who are really honest and takes a holistic look i.e. top/bottom management. Mostly the experiences I've observed they're promoting a project champion - this could be with/without his/her conscious approval.

There is always top management bias involved that can jeopardize the whole exercise and leads to loss of trust among 'others'.

OCM = organization change management
I have actually worked in an organization where the person who was brought in to help the CEO with the change initiative was - effectively - there to strong-arm the employees into moving forward and getting work done. Lots of fear around that consultant in there because employees felt threatened. There are good folks out there who help the organization to move forward change by sharing information about change and its value and by bridging the gap between employees and leadership - and the best ones also push back on the leaders as needed (I know..because that is what I do!). :-) You definitely make some great points though Amy!
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Ahmed Fouad Sedky Senior Claims Consultant | Systech Canada Toronto, Ontario, Canada
Hi Gina,
I would say Project management and Contractual literacy. The team leader must understand The basic Project management expressions and techniques and must be aware of the contractual obligations and rights.
I saw many cases where claims were time barred or missed the requirements documents due to not knowing contractual rights and obligations.
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1 reply by Gina Abudi
Feb 22, 2016 8:54 AM
Gina Abudi
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Thanks for your thoughts Ahmed
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Gina Abudi President| Abudi Consulting LLC Amherst, Nh, United States
Feb 22, 2016 5:28 AM
Replying to Ahmed Fouad Sedky
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Hi Gina,
I would say Project management and Contractual literacy. The team leader must understand The basic Project management expressions and techniques and must be aware of the contractual obligations and rights.
I saw many cases where claims were time barred or missed the requirements documents due to not knowing contractual rights and obligations.
Thanks for your thoughts Ahmed
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David Maynard Fort Wayne, In, United States
Hi Gina!

I'd like to twist your topic just a bit. I managed a company who's charter it was to turn around troubled projects, programs and operations. So we didn't have "change projects" in the traditional sense of the word. We went into deeply troubled projects and turned them around -- we changed the way the company was managing the project. Some of these were very large projects.

There were a few common items, these aren't in any order: 1) Poor management, not always at the project level but often one or two steps above the Project Manager. 2) Communication was totally lacking. Nobody said a peep to anyone. 3) Poor subcontractor / supplier management 4) A sense of fear in the workers to bring up any problems or issues. (related to poor communications, but a bit different).

So, or job became to change all of these things. We did very well at it. But, it's a stressful occupation!

Oh, and hardly ever was the failure of the project the result of the project workers. But they nearly always were the ones blamed.

-- Dave
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2 replies by Ahmed Fouad Sedky and Gina Abudi
Feb 23, 2016 12:42 AM
Ahmed Fouad Sedky
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Hi Dave,
I can not agree more with you. I was lucky to work in mega projects since I was a fresh graduate. What you said was exactly my finding on why projects fail and other succeed.
I am always telling these reasons to the attendees at courses or at Conferences presentations.
I guess the question now would be how we can make the same task you do with the project on Global Industry level.
Ahmed
Apr 01, 2016 5:37 AM
Gina Abudi
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Hi David -actually the "twist" is of value! Certainly it must have been an effort to get the company to change how they managed these initiatives to get them turned around. Thank you for sharing that story!
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Ahmed Fouad Sedky Senior Claims Consultant | Systech Canada Toronto, Ontario, Canada
Feb 22, 2016 3:05 PM
Replying to David Maynard
...
Hi Gina!

I'd like to twist your topic just a bit. I managed a company who's charter it was to turn around troubled projects, programs and operations. So we didn't have "change projects" in the traditional sense of the word. We went into deeply troubled projects and turned them around -- we changed the way the company was managing the project. Some of these were very large projects.

There were a few common items, these aren't in any order: 1) Poor management, not always at the project level but often one or two steps above the Project Manager. 2) Communication was totally lacking. Nobody said a peep to anyone. 3) Poor subcontractor / supplier management 4) A sense of fear in the workers to bring up any problems or issues. (related to poor communications, but a bit different).

So, or job became to change all of these things. We did very well at it. But, it's a stressful occupation!

Oh, and hardly ever was the failure of the project the result of the project workers. But they nearly always were the ones blamed.

-- Dave
Hi Dave,
I can not agree more with you. I was lucky to work in mega projects since I was a fresh graduate. What you said was exactly my finding on why projects fail and other succeed.
I am always telling these reasons to the attendees at courses or at Conferences presentations.
I guess the question now would be how we can make the same task you do with the project on Global Industry level.
Ahmed
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David Mitchell Manager, Program Management Office| MyBudget Adelaide, South Australia, Australia
The challenge I have is building the case for slowing the change down! The senior leaders within my organisation assent to the need to improve the effectiveness of change projects, however, have been burned with previous approaches where results weren't delivered....A bird in the hand......our challenge is demonstrating the benefits of the change management process to actually remove the barriers later on which combined with the improved Customer and employee benefits far outstrips the desire to rush ahead and drive change forward without thorough preparation. Easier said than done!
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1 reply by Gina Abudi
Apr 01, 2016 5:39 AM
Gina Abudi
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Good point David Mitchell! If the change moves too fast, we may not engage as many individuals we would like in it. Additionally, slowing it down at times may enable it to be successful over the long term.
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Dr. Zulk Shamsuddin CEO| GAFM ACADEMY Kuala Lumpur, Wp Kuala Lumpur, Malaysia
I was involved in a business transformation project that transformed the bank to service its customers via several delivery channels including internet banking, and mobile banking. Customers need to call the bank related to any issues associated with the usage of these services. The establishment of a brand new customer contact center resulted in the introduction of new business processes, service level, problem escalation and resolutions. Managing the effect of new business processes, changes in organizational structure are the major challenges facing the project team, particularly in sourcing for call center agents with experience in banking and CRM systems. We managed to overcome these issues through continuous training and development and through the engagement of professional recruitment agencies to assist in the sourcing of the suitable candidates to support the contact center operations. Executive management support is also important to ensure any decisions made are in alignment with organizational strategy.
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1 reply by Gina Abudi
Apr 01, 2016 5:39 AM
Gina Abudi
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Thank you for this example!
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Gina Abudi President| Abudi Consulting LLC Amherst, Nh, United States
Feb 22, 2016 3:05 PM
Replying to David Maynard
...
Hi Gina!

I'd like to twist your topic just a bit. I managed a company who's charter it was to turn around troubled projects, programs and operations. So we didn't have "change projects" in the traditional sense of the word. We went into deeply troubled projects and turned them around -- we changed the way the company was managing the project. Some of these were very large projects.

There were a few common items, these aren't in any order: 1) Poor management, not always at the project level but often one or two steps above the Project Manager. 2) Communication was totally lacking. Nobody said a peep to anyone. 3) Poor subcontractor / supplier management 4) A sense of fear in the workers to bring up any problems or issues. (related to poor communications, but a bit different).

So, or job became to change all of these things. We did very well at it. But, it's a stressful occupation!

Oh, and hardly ever was the failure of the project the result of the project workers. But they nearly always were the ones blamed.

-- Dave
Hi David -actually the "twist" is of value! Certainly it must have been an effort to get the company to change how they managed these initiatives to get them turned around. Thank you for sharing that story!
avatar
Gina Abudi President| Abudi Consulting LLC Amherst, Nh, United States
Mar 11, 2016 3:03 AM
Replying to David Mitchell
...
The challenge I have is building the case for slowing the change down! The senior leaders within my organisation assent to the need to improve the effectiveness of change projects, however, have been burned with previous approaches where results weren't delivered....A bird in the hand......our challenge is demonstrating the benefits of the change management process to actually remove the barriers later on which combined with the improved Customer and employee benefits far outstrips the desire to rush ahead and drive change forward without thorough preparation. Easier said than done!
Good point David Mitchell! If the change moves too fast, we may not engage as many individuals we would like in it. Additionally, slowing it down at times may enable it to be successful over the long term.
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