How to make this project a success

I was in the middle of this type of initiatives lot of times. First, the organization is responsible and accountable to achieve the 100%, not you. Why? Because the organization must perform actions to motivate people to take the survey. So, the only thing you can do is work with HR and any other in the organization "to sell" the idea to the whole people. Second, forget about achive the 100% because as any other type of project you have a percentage of deviation because risk. The percentage is 20% most of the times. AND THE MOST IMPORTANT: clarelly define the meassure of project success.

Hello Bala,

I have done this type of Employee survey.

As Sergio indicated 100% participation is not your role. You need ask HR to step up into have a different communication program encouraging people to participate.

In my Survey Project, HR executed their own communication program. We had,

1. A online meeting to socialize the program to the employees

2. Management support to execute the survey and asked every departmental manager to encourage their own team to participate.

3. Ran the Survey as a contest. Offered prizes to the highest % department

3. Provided managers level stats and weekly and show them the % of his/her team member participation

4. Once the survey is completed stats socialized with the employees and encourage them to participate in the next survey

5. Conducted management meeting to talk about post survey activities

You may coordinate all above as a project.

If you want to achieve 100% completion, your survey cannot be anonymous. You will have to know who hasn't completed the survey so you can encourage them to do it. If necessary, you might have to tie survey completion to individual performance metrics.