George LewisProgram/Project Manager| DXC Technology CompanyHeredia, Costa Rica
Jul 04, 2016 2:04 PM
Replying to William M Hayden Jr
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Isn't "ASAP" in the same category as "Ready, Fire, Aim?"
Cheers,
Bill
p.s. How does one answer the original question without first having a shared understanding of what the word "Communication" is intended to mean? And please spare us the reply "We all know what that means!"
William - No need to respond. Saving Changes...
George LewisProgram/Project Manager| DXC Technology CompanyHeredia, Costa Rica
Jul 04, 2016 10:00 AM
Replying to Christina de Vries
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Hi George,
For regular project info I'd avoid Monday and Friday, no need to explain, I guess. ;)
Many mailing services suggest that Thursday morning / before noon would be the best time to get people open your mail. You may want to try that if it fits into your schedule.
Apart from that it always helps to keep the mail as short as possible to avoid TL/DRs. :)
Bests
Christina
Christina - I got your point, hopefully responses will go around your direction of reasoning.
I was amazed of the amount of reasoning behind sending out an email.
Keep up your proper responses Christina. Saving Changes...
Senior Projects Manager | Field & Marten AssociatesNew Westminster, British Columbia, Canada
Jul 04, 2016 5:50 PM
Replying to George Lewis
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Rami - Thanks for your response.
We are all knowledgeable in Project Management so the question has to a purpose.
I was reading online and saw all this information regarding the worst/best days of the week to send out an emails.
I saw some pretty good scientific explanations, so, there is where this question is going, not sure everyone is on the same page.
But, thank you as always for your proper response.
You're welcome George - This is very interesting to know there is some scientific explanation for such thing. Can you please provide me with the link as I would like to go through it. Thanks ! Saving Changes...
George LewisProgram/Project Manager| DXC Technology CompanyHeredia, Costa Rica
Jul 04, 2016 12:11 PM
Replying to Rami Kaibni
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I am not sure if there is a specific answer for this question - Communication emails are sent as and when needed. It depends on the situation, project, urgency, and so on.
George LewisProgram/Project Manager| DXC Technology CompanyHeredia, Costa Rica
I have extended the question for those who wish to answer the best and worst day of the week, if you're not interested in the topic, just ignore, no need to reply. Saving Changes...
Edgar GerkeManager Large Scale Solutions| Datagroup Business Solutions GmbHBonn, Germany
I agree with Manfred. There are no bad or good days for communication. there is only bad or good communication regarding the timing. That means, the PM has established a communication plan which has to be followed. Besides that, there are events or issues which come up unplanned. In that case the communication needs to be as early as possible after an appropriate evaluation and solution proposal decision to the right stakeholders. Saving Changes...
Regular mail should be preferably sent in the beginning of the week during early hours of the work day. In this manner, one can expect team members to be fresh mentally and could possibly provide more attention and clarity.
Worst day for the mail: is to send on day prior to weekend or holidays. If the issue needs discussion or going thru reference or searching previous historical data, communication, agreement or brainstorming, team members will be hard pressed on time and need to reschedule the priorities and so on
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1 reply by George Lewis
Jul 05, 2016 8:22 AM
George Lewis
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Balaji - Straight and clear answer, I like that...
If you want to read some more (not that I agree with the article) but it surely help me think out of the box.
Drew CraigSr. Agile & Product Coach| VanguardPhiladelphia, Pa, United States
Voted, and commented. Seems the comment should be in this thread ....
I voted Tuesday. Monday is a catching up and gearing up day, and clearing out the weekend cobwebs. It would be easy for something to be missed. Tuesday, OTOH, gets fresher eyes/recipients before they get too bogged down in other items.
But as Rolf (in the poll thread) suggests, there is much context missing here, so easy to start over thinking it. Taking the question as it is, at face value, Tuesday.
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1 reply by George Lewis
Jul 05, 2016 8:30 AM
George Lewis
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Andrew - Great input, very valuable direction in your comments.
Saving Changes...
George LewisProgram/Project Manager| DXC Technology CompanyHeredia, Costa Rica
Jul 05, 2016 2:10 AM
Replying to Ganesan Balaji PMP, RMP, PgMP
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Regular mail should be preferably sent in the beginning of the week during early hours of the work day. In this manner, one can expect team members to be fresh mentally and could possibly provide more attention and clarity.
Worst day for the mail: is to send on day prior to weekend or holidays. If the issue needs discussion or going thru reference or searching previous historical data, communication, agreement or brainstorming, team members will be hard pressed on time and need to reschedule the priorities and so on
Balaji - Straight and clear answer, I like that...
If you want to read some more (not that I agree with the article) but it surely help me think out of the box.
The quoted links from Customer.io and Experian in turn are all related to email marketing strategies.
Questions about correlation and causation aside in these posts, it is in no way related to a project manager sending regular communication emails, unless you're specifically talking about a project to send marketing email (some stakeholders may say spam).
It is also difficult to have a common understanding on terms like "regular communication" without any further context provided in the original question.
Different situations have different needs. Instead of a "one-size-fits-all", it might be better for the project manager to adapt the communication to the specific situation.
Saving Changes...
George LewisProgram/Project Manager| DXC Technology CompanyHeredia, Costa Rica
Jul 05, 2016 6:25 AM
Replying to Drew Craig
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Voted, and commented. Seems the comment should be in this thread ....
I voted Tuesday. Monday is a catching up and gearing up day, and clearing out the weekend cobwebs. It would be easy for something to be missed. Tuesday, OTOH, gets fresher eyes/recipients before they get too bogged down in other items.
But as Rolf (in the poll thread) suggests, there is much context missing here, so easy to start over thinking it. Taking the question as it is, at face value, Tuesday.
Andrew - Great input, very valuable direction in your comments.
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1 reply by Drew Craig
Jul 05, 2016 3:12 PM
Drew Craig
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Haha, I just read the linked article ... who knew there would be 'official validity' to my statement. Cool!
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