Project Management

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New PM - Stumbling through interviews

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Michael Street Wilmington, De, United States
Hi, I'm a new PM and as of recently have been interviewing for new opportunities. My background has been that of an "Accidental PM" so I have limited experience in the actual project startup phase. So my question is this, what types of questions can I or should I expect to table in an interview? Most have been:



- What's your methodology?
- What would you say to me if I'm the sponsor and come to you and tell you we need to move the target date up?

I'm just looking for some general responses to these types of questions, so that I can identify my experience with.

Thanks!
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Michael Wood Project Manager / Business Analyst / Business Process Improvement Guru| Independent Contractor Gig Harbor, Wa, United States
Hi Michael,
Basically when you are presented with a scenerio question you want to go beyond the question. For instance, if asked about moving the project date up, you might respond by saying something like "Let's look at the merits of that idea and the associated trade-offs. Never hurts to rexamine our plan for opportunities to accelerate its success?"

The main thing is to NEVER BE DEFENSIVE!!!

Interviewers are watching how you respond, your mannerisms, your body language, your approach and your solutions.

Also, before responding to any question take a moment, smile, ponder and then respond.

Also always paraphrase the question back to the interview to confirm you heard it right.

Hope this helps
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Anonymous
Hi Michael,

In my experience, there are a couple of basic concepts to help you get through the interview successfully.


Those concepts are: 1)Be proactive, and 2) evaluate the impact of new ideas and demands. So if someone asks you what your management style is you can say something like: "I look to proactively manage the project's progress to avoid or minimize bottle necks, risk, etc..."


Also, if you are ever (or I should say WHEN) you are put in the position of having to respond to a demand of time constraints, or even a request, you tell them you need to evaluate the request. This gives you time to breath and then consult your SME's (subject matter experts).


Hope this helps! Feel free to contact me if you need anything else.
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Renee Rhoades Midlothian, Va, United States
And always remember the STAR model - Situation/Task you were faced with, the Action you took, and the Result. Check out http://www.capitalone.com/careers/behavioral.shtml. They have links to a WEALTH of sample questions and responses.
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David Sturgis Jacksonville, Fl, United States
One response I sometimes hear when interviewing is the classic IT "I can do that!" response. When I pose this question, I want to hear a response that does the following:
1. Does not just say "No Problem!!!" or "I can do that" because they don't have enough information to make that decision.
2. I want a response that includes a statement that addresses the following four areas: Schedule, Budget, Resources & Risk.
3. Don't be defensive - mention that this type of change request will need to go through the formal change control process to determine the impact on the... you guessed it... Schedule, Budget, Resources & Risk.

David Sturgis
G30 Group Inc.
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Mark Price Perry Business Driven PMO Evangelist| BOT International Orlando, Fl, United States

Dear Michael,


Re your comment: "What types of questions can I or should I expect to table in an interview?"


I agree with all of the excellent replies to your post. I would only add that you should view the interview process as a mutual interview, not just a one-sided interrogation. The objective is to find a mutual fit between the needs of the business and the skills and aspirations of the candidate. Toward that aim, there are questions that you can anticipate like the ones you mentioned and others. And, for each of these questions that the interviewer asks you, you should both answer the question directly to give the interviewer the answer and information that they need and you need to ask the interviewer a follow up question to get the information that you need.


For example, take your first question:



  • "What is your methodology?"


After answering this question to the level of detail that you feel is appropriate, then immediately ask the interviewer:



  • "What is the methodology of the organization and what level of methodology maturity has the organization achieved?"


And for your second question:



  • "What would you say to me if I'm the sponsor and come to you and tell you we need to move the target date up?"


After answering this question to the level of detail that you feel is appropriate, then immediately ask the interviewer:



  • "What is the organization's process for requested project changes such as scope, schedule, and budget and is the process really followed or, at the end of the day, does the organization really just pay lip service to its methodology and manage projects in an ad hoc, best effort, manner?"


You get the idea. Just as the interviewer wants to ensure that you are qualified and competitive over other alternatives, you want to ensure that the organization that you are considering being part of is qualified and competitive over the alternatives you have. It is a "win-win" and you should get just as much out of the inteview as you give. The interviewer also benefits as they see more to distinguish you, as a candidate, from all the others that simply sat for the interview and only gave canned answers to canned questions.


As always, be direct and sincere. The objective isn't to pass a test by answering a bunch of questions the way you think the interviewer wants them to be, rather to find and assess the mutual fit. If they need something that you can't provide, you should be the first to suggest it might not be a good, going forward fit. And, if you need something that they can't provide or if they are not what you are really interested in, then you might consider stepping away from the opportunity. Have a plan in mind to anticipate how the interview might go and to ensure that the interview meets your needs too.


Great post and replies. Good luck..!


Mark Perry


VP of Customer Care


BOT International

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Bipin Lekshmanan PMP Project Manager| Wipro Technologies Edison, Nj, United States
Excellent post! I agree with Mark.

You might want to run through PMBOK book to understand the structure involved with project management discipline also. That will acquaint you with common terms and practices to aid you in beefing up your knowledge about project management.

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