Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Dear all,
What do you suggest to do when you enter a company or a department as a project manager for the first time? what are the steps that a good PM should make in order to be up to speed as soon as possible? Imagine it's your first day in the department and you are going to take over a project shortly. Please share your experience.
William LewisDivision Manager| RJP Consulting GroupMeadowbrook, Pa, United States
Nov 22, 2016 10:31 AM
Replying to WENDY VALENZUELA, PMPĀ®, CLSSGB, SCPro
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Learn the new culture and communication style and adjust to it. How do you do this? Invite people to lunch, ask a group of people if you can join them for a meal, bring a snack to share, make conversation around the kitchen, ask the team if anyone is interested in going for a walk daily in the afternoon. These small gestures will quickly help you understand how the company communicates.
Wendy, I have worked for both a small and large company. In the instance of a small organization, I have found that learning the culture and communication style can be as simple as observing the "highest" individual in the local office. In my case, our owner and CEO has a very open communication policy within the organization and expects a quick response time to clients, vendors, contractors, etc. via both oral and written communication. He sets expectations by interacting will all internal and external personal in this fashion. Saving Changes...
Philippe SchulerSenior Instructor/Lecturer in Project/Program/Account PMO Management| Independant ConsultantLes Choux, France
Learn the company/department culture. Respect the others and communicate with them with assertiveness without being shy.
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1 reply by Amir Sina
Nov 29, 2016 4:53 AM
Amir Sina
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NOT being shy is a challenge!
Saving Changes...
Sharique SiddiqueLead Project Control Engineer| H.K. AL Sadiq Sons Contracting Co. LtdRas Tanura, Saudi Arabia
I would suggest, before starting any task, calm down, relax and go through each and every detail what you expect, donāt be in rush to prove something, look all around and understand the people then act accordingly.
Whatever you are examine, make note of each and everything (even though a small or inconsequential issue), if you donāt know something try to be get through online, journal, books or your sub-ordinates. Keep your moral high, esteem others, take initiatives, show your state of mind, keep confident attitude and dress properly (may be suits or formal).
Try to get earliest municipal planning methods or consulting firm to update day to day requirements of work. Take advantage of your networking, grab as much as possible the information and technicality understanding etc.
I hope, this will may help you to accommodate in your job profile, of course your vast knowledge in your core field will definitely help a lot.
Good Luck!
Best Regards,
Sharique
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1 reply by Amir Sina
Nov 29, 2016 4:56 AM
Amir Sina
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Thank you Sharique for your advice. I like the part of "be clam and relax" and "take notes".
Saving Changes...
Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Nov 20, 2016 3:52 PM
Replying to Sergio Luis Conte
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Perform elicitation activities to know about: the domain, the environment (external and internal), the stakeholders. Not in the organization you are working right now but in the market whare the organization is acting. After that performing an enterprise architecture analysis perhaps using the Tom Peter“s Seven S model.
Hi Sergio,
Thank you so much for you time to respond. What you mentioned is perfect but I think it's in academic level. What I really want to know is more the practical actions. when you enter an office for the first time and being introduced to your new colleagues, you might not think of what is in the books, you just follow your intuition. Saving Changes...
Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Nov 20, 2016 9:02 PM
Replying to Anupam
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90 day time we call it as probation period. Most of the time goes in understanding the project, process & requirements, and communicating with stakeholders & team.
That's correct Anupam and I believe project managers shall do that. But not always things are that easy...I need some tips and tricks. Saving Changes...
Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Nov 20, 2016 11:46 PM
Replying to William Lewis
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This is an area where I often wish that I had a do-over. Unfortunately, life doesn't work that way. My recommendation are to:
1: Ask as many questions as possible. Feel free to come from a place of ignorance. This is your best chance to complete your most basic fact finding which should include, info on stakeholders, location and holder of all procedures and OPAs,
2. Get to know your team, up and down. Learn their personalities and their drivers.
3. Become comfortable with any software packages you'll need. Trying to figure this out in the middle of a project is NEVER fun.
That was brilliant William. Thank you. It's very close to what I am looking for:
Asking as many questions as possible
Building up relationship with people (as THEY are who do the job)
And get to know the tools Saving Changes...
Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Nov 21, 2016 5:20 AM
Replying to Drew Craig
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Like my peers mention above, conversations with core org members, teams, leadership. The project work is not necessarily what is new, but more so the organization itself. Better knowing how things work, and having strong, positive relationships, will provide a strong foundation for future accomplishments.
I think you are right. It's mainly about relationship. Projects most probably are not new in the company and there should be enough history about them. Saving Changes...
Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Nov 21, 2016 11:24 AM
Replying to Eduard Hernandez
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Indeed, learning from the company culture and its approach to project management is something to tackle as soon as possible.
I agree with you. Saving Changes...
Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Nov 21, 2016 1:09 PM
Replying to Thomas Agler
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From day one commit to accepting that you will not learn all that you need to know. Be kind to yourself and to the expectations for a "be in charge" first 90 days. Projects evolve over time, You can buy downstream productivity and project success insurance by spending the first 90 days getting to know the objectives of the project and primarily getting to know your team. Understand their communication style and ask probing questions relative to their experiences with other projects that sought to deliver similar objectives. Everyone has a tale that they love to tell. Record risks based on their past experiences, then work to mitigate those risks to help prevent unforeseen issues. If you can come out of those first 90 days with a list of risks to manage you will be well on your way to project success.
Thank you Thomas for your advice. I believe apart from all the methods and regulations for managing a project, everything must come from inside. You must "be kind to yourself" and make "connection" to people. Saving Changes...
Amir SinaIT Project Manager| ShellThe Hague, Netherlands
Nov 22, 2016 10:31 AM
Replying to WENDY VALENZUELA, PMPĀ®, CLSSGB, SCPro
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Learn the new culture and communication style and adjust to it. How do you do this? Invite people to lunch, ask a group of people if you can join them for a meal, bring a snack to share, make conversation around the kitchen, ask the team if anyone is interested in going for a walk daily in the afternoon. These small gestures will quickly help you understand how the company communicates.
Hi Wendy, This is also a very useful and practical advice. Thank you. I will keep in mind for my next career step (which is very soon). Saving Changes...