I have a strong technical PM background and have a real passion for PM. I have recently shifted gears in my career and am currently a manager within a project office that is "supposidly" overseeing a multi million dollar gov initiative.
I've been here for a short time and have already noticed that the various project areas (referred to as clients from here on in) are constantly being bombarded for data, info, and status reports from a wide variety of sources. Thus, when I request either status reports (to calculate my earned value, CPI, SPI etc) and or documentation for my doc repository, it is sometimes ignored.
Bottom line, I feel that by creating a web portal to consolidate and streamline the amount of information coming and going it would increase efficiency and productivity all around.
I know the key in gaining senior management approval is to show how I would be providing value back to the clients and thus would be gaining some momentum, but this is tricky.
Has anyone had any experience in developing a "virtual project office"?
Some of the features I am putting forth for consideration as an example are: 1) Document repository
2) Data Input (data, status reports etc) Providing each client with their own executive dashboard (CPI and SPI etc)
3)Template archive
4) Collaborative Workspace etc...
Any thoughts on implementing or things I should watch out for would be greatly appreciated!
Fraser - what you have described is already available from several sources. Denali Systems has an online workplace that helps connect your various players and gives you the ability to securely and selectively share, disseminate and it automatically notifies users of additions, updates and changes. It is a privilege based at several levels and includes a document repository, template archive, collaborative workspace, shared calendar,task list, and overview. It is browser based (no software to load) and we are an ASP. The site can be customized with colors and logos to be an extension of your business. There is a tour at www.denalisystems.com or contact me if you have further questions at 800-444-2415. Karen Golden, Denali Systems Saving Changes...
