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Stakeholder Stress Causes Tears: What would you do?

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Cris Casey Managing Director| Exertus, Inc.
Several years ago during a rescue engagement related to failed attempts at upgrading core financial systems for a multi-national company, I had the key AR stakeholder break down in uncontrollable sobbing after an alignment meeting discussing required testing scenarios.

Has anyone else had this kind of situation happen to them and what did you do?

P.S. My approach was empathetic but fact based after eliciting exactly where the emotional triggers were and discussing possible solutions. The exchange ended with a hug (after asking permission of course).
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Sergio Luis Conte Helping to create solutions for everyone| Worldwide based Organizations Buenos Aires, Argentina
Feb 17, 2017 7:56 AM
Replying to Cris Casey
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Thanks for your comments Sergio.

The SPIN model does work very well in many situations, whether you are familiar with the subject material or not. In this case, SPIN's full underlying "hurt and rescue" approach was not needed. The pain was already established before the meeting, and the only rescue was to commiserate with the stakeholder, promising future efforts toward relief.
So, if you determine the pain in advance the next step is to plan actions to work with them. If you determine that to enphatize with some of them is the best strategy then great. Different people react in different way to this type of situations. And to understand how to act stakeholder analysis is a must but a serious stakeholder analysis. As a complement, in my case, I use the Newton`s Laws of Motion as a complement to understand this type of situations. I have wrote an article for the PMI`s publications that was published on february but in spanish language only.
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Anupam India
Yes, first when 'Pink Slips' were given, second when nearshore unit was shutdown. There is very little I can do.

Though the situation was different, I can understand stakeholder dilemma.
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1 reply by Cris Casey
Feb 18, 2017 11:35 PM
Cris Casey
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Thanks for your post Anupam. Layoffs and shutdowns can be some of the most emotional and stressful times and the sense of powerlessness can be overwhelming for empathetic managers as well as employee.
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NOHELY COLINA Lider de Proyecto| PETROPIAR Lecheria, Anzoategui, Venezuela (Bolivarian Republic of)
I think I've been in similar situations. The human being is emphatically emotional and we can not be rational at all times, in situations like this one has to accept what people are feeling and take advantage of the emotions positively to rediscover the path to the goal that we are looking for as a team. At times we will have interested with disjoint interests we must let the emotions be expressed to understand them and give the time to return to the rational scheme for the decision making. I think you did the right thing and gave it a right approach.
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1 reply by Cris Casey
Feb 18, 2017 11:28 PM
Cris Casey
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Thanks Nohely. Good point about disjoint interests and different change 'acceptance' behaviors.
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Naomi Caietti Senior Project Manager | ePMO | Higher Education | Healthcare & IT| Linkedin.com/In/NaomiCaietti
Cris:
Great to see you are asking questions around the topic of emotional intelligence and empathy. As PMs we must always put ourselves in our stakeholders "shoes" and consider how our projects bring about change and the impacts. Everyone may act in different ways about the change so it's good to see how you handled it well and how others viewed how you handled yourself in this situation.
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1 reply by Cris Casey
Feb 18, 2017 11:30 PM
Cris Casey
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Thanks Naomi. I'm happy people are taking the time to respond.
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Cris Casey Managing Director| Exertus, Inc.
Feb 18, 2017 1:30 PM
Replying to NOHELY COLINA
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I think I've been in similar situations. The human being is emphatically emotional and we can not be rational at all times, in situations like this one has to accept what people are feeling and take advantage of the emotions positively to rediscover the path to the goal that we are looking for as a team. At times we will have interested with disjoint interests we must let the emotions be expressed to understand them and give the time to return to the rational scheme for the decision making. I think you did the right thing and gave it a right approach.
Thanks Nohely. Good point about disjoint interests and different change 'acceptance' behaviors.
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Cris Casey Managing Director| Exertus, Inc.
Feb 18, 2017 5:32 PM
Replying to Naomi Caietti
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Cris:
Great to see you are asking questions around the topic of emotional intelligence and empathy. As PMs we must always put ourselves in our stakeholders "shoes" and consider how our projects bring about change and the impacts. Everyone may act in different ways about the change so it's good to see how you handled it well and how others viewed how you handled yourself in this situation.
Thanks Naomi. I'm happy people are taking the time to respond.
avatar
Cris Casey Managing Director| Exertus, Inc.
Feb 18, 2017 12:45 PM
Replying to Anupam
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Yes, first when 'Pink Slips' were given, second when nearshore unit was shutdown. There is very little I can do.

Though the situation was different, I can understand stakeholder dilemma.
Thanks for your post Anupam. Layoffs and shutdowns can be some of the most emotional and stressful times and the sense of powerlessness can be overwhelming for empathetic managers as well as employee.
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