Henry HattenrathProject Consultant| Tectonic Engineering MSA LLCNew York, Ny, United States
Critical Components in General Conditions - Buyer Contacts
This is the 5th in a series of discussions that is intended to prompt Project Teams to be aware of the entire contract document, including Information For Bidders (IFB), General Conditions/Terms and Conditions (GCs) and the Technical Requirements [Specifications and Drawings.]
It is important the Buyer’s Project Manager and Contracting Officer verify content or provide input that ensures the contract is complete and executable within the Buyer’s organizational assets and business processes.
GC – Buyer Contacts: Typically, the main contacts provided by the Buyer are the names and mailing addresses for the Project Manager and Contracting Officer. Other important contacts should include mailing addresses for submitting invoices – accounts payable. These need to be verified and as the contract proceeds, updated as changes in personnel or office locations occur.
While the main contacts are conspicuous, there may be other contacts, addresses and reporting forms buried throughout the contract. Some include statutory requirements that are needed for government regulations as well as conditions for project funding.
For construction in the rail transit domain, some of the topics may include Equal Employee Opportunity, Dept of Labor, Minority/Disadvantaged Businesses, and Owner Controlled Insurance. These requirements are binding, and it is important that the project team monitor and verify compliance.
TIP: Buyer PM and Seller PM should compile a list of personal assigned to the contract along with contact information, including Email and mailing addresses.
TIP: At the Contract Kick Off Meeting, PM should present and review a Table containing all contracts and deliverable/reporting requirements, frequency and due dates.
TIP: All Seller’s submission of certificates and forms to entities outside the Buyer’s contacts should be reported and appended to the Seller’s Monthly Progress Report. Saving Changes...
Michael ZiyadehContracts Negotiator Sr. | Sikorsky, a Lockheed Martin CompanyBranford, Ct, United States
Thank you for this series. This is significant as there may be multiple or various approvers/stakeholders/recipients for deliverables. Approvers of deliverables should be identified in the contract. Saving Changes...
