Hi Naomi: Having a designated timekeeper and note taker are both very important. I am usually doing both of those and leading the meetings. Does that happen to as well? It is hard to do all three well at the same time.
Lori:
There are so many ways to lead effective meetings and streamline your processes.
You will be more effective facilitator of your meetings when you set ground rules like assigning meeting and time keeper. This is a great role for a PC coordinator and your team members. Also, many team members like to disrupt your meetings; give them something to do by assigning these roles. Saving Changes...
Ed Tsyitee JrConsultant | Consultant Tucson, Az, United States
Mar 13, 2017 11:16 AM
Replying to LORI WILSON
...
Hi Ed;
You are exactly right! How often have you been in a meeting and thought - this whole meeting is a waste of time! The information could have been shared in a quick visual or an e-mail! Especially when you calculate the cost of a meeting - our hospital leadership is asking that we all check the cost of a meeting before scheduling it to be sure our time is worth the cost. What is your favorite method of checking to be sure a meeting is worth it before even scheduling it? I like to only have meetings that deal with the present or the future - if it was in the past, then I think it is a status report and the information should be shared in another way. What are your thoughts on this?
I think status reports are best left to e-mails or UNLESS it's an active status report. For example, working on a task or tasks the project or team lead needs to know how everyone is doing do they need help etc. But once a task is completed, that report can be sent out to the pertinent people.
I think if there are less than 10 people for a meeting, it probably isn't worth it. And of those 10, all of them have to have some influence or impact on the project and or task. Also, look at the information. All of it. Can it be given out some other way or is face to face the best way? Saving Changes...
LORI WILSONRETIRED - Technical Project Manager| RETIRED - LifePoint HealthClarkston, Wa, United States
Hi Mayte: Yes, swear jars are funny! How much do you charge per swear word?
I really like the only one conversation at a time rule. I also like stick to the scheduled allotted time. If the meeting is scheduled for an hour. Keep the meeting to an hour and respect everyone's time. Saving Changes...
Aejaz ShaikhPM I| Alyx Technologies India Pvt LtdPune, Maharshatra, India
Stay away from Laptop and mobiles !!! Saving Changes...
Audrey WilsonProject and Relationship Manager| West Chester University of Pennsylvania
All ground rules replies have been excellent. One rule I impress upon fellow PMs is to include a meeting objective, agenda, and any reference material within the meeting invitation to enable participant focus and preparation. In return, participants should take the time to review this information and come prepared! Saving Changes...
"Every child is born blessed with a vivid imagination. But just as muscles grow flabby with disuse, so the bright imagination of a child pales in later years if he ceases to exercise it."
