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Business case v.s. Feasibility study

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Raheel Khokhar Team Lead| DatumSquare IT Services Rawalpindi, Punjab, Pakistan
Which one is developed first, business case or project Feasibility report? Or both refer to same thing?
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Keith Novak Tukwila, Wa, United States
I would state it as simply as a feasibility study evaluates whether a desired outcome is possible. A business case justifies that a project makes sense from a business perspective.

Both the feasibility and business case can be more than simply economic. It may be determined that technology does not exist to meet the specified requirements (product performance, delivery date cost outlay, etc.)

Similarly the business case might include other non-monetary considerations like the project will lose money, but opens new markets, enhances current business capabilities, keeps the business running until the economy recovers, etc.
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Anton Oosthuizen Senior Business Analyst / Project Manager| Self Employed Pretoria, Gauteng, South Africa
Mar 24, 2017 10:19 AM
Replying to Edward Daniels
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This is an interesting one, feasibility CANNOT and SHOULD NOT come before the business case (need). Think of it this way, there is a business requirement (regulatory, cost or time-saving initiative or just plain modernizing how we do things) that must be fulfilled. We now look at different ways to accomplish the business requirements, once we have listed choices, we narrow down using whatever criteria that is feasibility.

Using costs, longevity, support and availability are various factors used to see if a project is feasible or not.
Interesting view. How do you compile a business case and submit it for approval if the options in your business case have not been tested i.e. are all options feasible? My business case states that I want funding to solve a specific problem with a specific solution (a good business case will provide alternatives). If I did not do a feasibility study to determine if my proposed solution will actually address the problem I may end up with funding for something that I cannot actually do.

Feasibility studies are done pre and post-business case. Since a business case is a proposal to solve a problem it is high-level i.e. build a vehicle to ride on Mars (is this feasible?) you fist need to determine if it could actually be done. Once the plan is approved then the feasibility of the different requirements needs to be determined i.e. using rubber wheels. (how can it be done).

To state that feasibility CANNOT and SHOULD NOT be done before a business case is drafted is wrong on so many levels. The pre-business case study is the most important one of many to come.
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Abolfazl Yousefi Darestani Manager, Quality and Continuous Improvement| Hörmann-TNR Industrial Doors Newmarket, Ontario, Canada
Sergio made a good point.
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BENJAMIN FRANKLIN JOSEPH XAVIER RAJ PRINCIPAL ENGINEER - CIVIL STRUCTURAL | Burns & McDonnell Nagercoil, Kanyakumari District, Tamilnadu, India
Mar 21, 2021 2:37 PM
Replying to Thomas Walenta
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Business Case and Feasibility Study are two different tools with different purposes.

Business Cases inform the decision to initiate a project, if there is a good amount of uncertainty before that, one or more feasibility studies can reduce the uncertainty, technically and commercially. I have seen many (most) business cases without a previous feasibility study.

Feasibility studies take a deep dive into a solution scenario and reduce uncertainties. This can be useful within a project. The effort and time of such a study should be balanced with the expected benefit. Reducing uncertainty does not mean being 100% sure.
Thank you Thomas. Crystal clear explanation.
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BENJAMIN FRANKLIN JOSEPH XAVIER RAJ PRINCIPAL ENGINEER - CIVIL STRUCTURAL | Burns & McDonnell Nagercoil, Kanyakumari District, Tamilnadu, India
Oct 19, 2017 9:45 AM
Replying to Stéphane Parent
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It really depends on your gating process. You may need to do a business case to get the funding for the feasibility study.

The result of the feasibility study may lead you into a new business case to invest in a particular solution.
Expected and required answer. Thank you Stephane.
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Sarah Hillas Bradford, West Yorks, United Kingdom
Mar 24, 2017 10:19 AM
Replying to Edward Daniels
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This is an interesting one, feasibility CANNOT and SHOULD NOT come before the business case (need). Think of it this way, there is a business requirement (regulatory, cost or time-saving initiative or just plain modernizing how we do things) that must be fulfilled. We now look at different ways to accomplish the business requirements, once we have listed choices, we narrow down using whatever criteria that is feasibility.

Using costs, longevity, support and availability are various factors used to see if a project is feasible or not.
When I submit the business case, I am not getting approval for a project - I am getting approval to conduct a feasibility study. The approval to proceed with the project (inc. securing funds) comes after the feasibility study. If the feasibility study is successful, I then create a project brief which is what is signed off (ie secures funding/gives green light to proceed)...
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Sarah Hillas Bradford, West Yorks, United Kingdom
Nov 11, 2019 11:48 PM
Replying to Anton Oosthuizen
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I notice there are options for feasibility before and after. Maybe let us define what a business case is intended to achieve first. When you submit a business case you do so in order for a choice to be made to support an option i.e. let use a generic example of getting a loan for a new shop. When you submit your business case the bank does not say OK here is the money now go out and see if this is even feasible. Do they?

So it stands to reason that whatever option/s you present in your business case must be backed by feasibility hence a feasibility study is done before you write and submit your business case.

Looking at a project - How do you come to some sort of a conclusion if whatever solution your business case is proposing is even possible? Do we not perform analysis (such as SWOT) to determine if the solution we are asking money for (the reason for a business case) can actually be implemented should the case be approved? How inefficient would it be to submit something, get approval, find out if it can be done, no it can't, subnit new proposal, get approavl, find out if it can be done.........
I think confusion is occurring because people are getting hung up on terminology - people use different terms

I have a 3 phase process:
PHASE I - Project sponsor will tell me what he wants us to look at and that kicks off research
PHASEII: Research into how feasible the project is economically, politically etc and also looks at competitors, suppliers etc
PHASEIII: Sponsor will review phase II work and if he wants to proceed we then create a brief

We call

phase I: Business Case
phase II: Feasibility research study
Phase III: Project brief

Each phase has a gate - cannot process without project sponsor approval. Each phase also has a set timeline
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Kayigamba Innocent Senior Manager, IT Projects and Governance| Bank of Kigali Plc Kigali, Rwanda
The business case should be created first for addressing the opportunity to be pursued or risk to mitigate. Then, the feasibility study that explores other parameters like finance, resources, time, regulations, etc.
But, depending on organisations, both documents can be combined into one or overlap...
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1 reply by Stéphane Parent
May 05, 2022 7:09 AM
Stéphane Parent
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Finance, resources, time, regulations, etc. are all part of my business case, Kayigamba.
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Stéphane Parent Self Employed / Semi-retired| Leader Maker Prince Edward Island, Canada
May 05, 2022 2:56 AM
Replying to Kayigamba Innocent
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The business case should be created first for addressing the opportunity to be pursued or risk to mitigate. Then, the feasibility study that explores other parameters like finance, resources, time, regulations, etc.
But, depending on organisations, both documents can be combined into one or overlap...
Finance, resources, time, regulations, etc. are all part of my business case, Kayigamba.
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Thomas Walenta Global Project Economy Expert Hackenheim, Germany
The UK governments project authority provides a Functional Standard for projects. In this excellent document they detail how a (1) project brief authorises a feasibility study, resulting in a (2) strategic outline case, which goes thru appraisal and results in an (3) outline business case. This moves thru a definition stage where investment decisions are made and results in the (4) Full business case. Which by the way is updated as the project moves along.

As was said multiple times: sequence is organisation specific.
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