My company is trying to come up with an effective way to provide resource planning across all projects. We are small and new at formal project management and this has been a struggle across all projects. There are about 15 projects going on currently; however, the same people seem to be involved in most of the same projects based on department. Work is across two buildings and communication has been a struggle. Does any one have an effective template that they have used for resource planning? One PM has started to use a bi-weekly time-sheet to estimate who is working on their projects and how many hours, but that still is not solving across all of the projects.
Any template example or advice would be great! Saving Changes...
Probably Excel spreadsheets are not the way to go. What issues do you run into? What is the goal you want to achieve?
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1 reply by anonymous
Mar 30, 2017 9:07 AM
anonymous
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The issue we have run into is having limited technical resources and all of them needing to be used across all projects. We realize that we need more resources and trying to lead managers to train new people; however, there is a push with not wanting to 'give-up' some of the reigns. I know this most likely will go under the PMO (which we are currently trying to set up), but hoping for a better solution than a 2 week estimated time-sheet for all the members on one project.
Saving Changes...
Anonymous
Mar 30, 2017 6:57 AM
Replying to Oliver Bischof
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Probably Excel spreadsheets are not the way to go. What issues do you run into? What is the goal you want to achieve?
The issue we have run into is having limited technical resources and all of them needing to be used across all projects. We realize that we need more resources and trying to lead managers to train new people; however, there is a push with not wanting to 'give-up' some of the reigns. I know this most likely will go under the PMO (which we are currently trying to set up), but hoping for a better solution than a 2 week estimated time-sheet for all the members on one project.
The issue we have run into is having limited technical resources and all of them needing to be used across all projects. We realize that we need more resources and trying to lead managers to train new people; however, there is a push with not wanting to 'give-up' some of the reigns. I know this most likely will go under the PMO (which we are currently trying to set up), but hoping for a better solution than a 2 week estimated time-sheet for all the members on one project.
The reason I ask is that you might solve your resource issues, but in the process discover or create other problems. Resources represent just one type of constraint or bottleneck that you can encounter. You might also want to address the communications struggle you mention - this won't be solved by adding more people to communicate with.
You don't have to answer the following questions, these are just some things to consider.
If you're estimating out two weeks at a time, who is deciding what gets worked on for those two weeks? Are these estimates separate for each project, or are all projects considered when planning the work? Are projects prioritized by the whole company, or by department?
I realize that I didn't actually give you any answers. Does this help? Saving Changes...
Check for templates on projectmanagment.com and fix it for your project requirements.
With the time you would be using it en the best way for your project Saving Changes...
RAJESH K LProject Manager, PMP| Bharat Electronics, Bengaluru, IndiaBengaluru, Karnataka, India
Its best recommended to take templates from projectmanagment.com; its important to review the template and tailor it to your needs. To start using is important. One can always revise based on feedback and experience Saving Changes...
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