Project Management

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Help Desk SLA measurement

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Peter Owens Rosanna, Victoria, Australia
Altough I run the PMO one of the areas I'm in charge of is reporting IT SLAs for the business. Most of these concern Help Desk Severity 1, 2, 3 & 4 calls and how well they are cleared. To date we have been using a simple equal weighting method which basically equates a sev 1 to a sev 4. When we only have 26 sev 1 calls but 10,000 sev 4 calls for the year so far this obviously seems unfair. My question: what methodologies are people using out there for this type of reporting? Has anyone been using Total Call clearance instead and if so how is it structured? Any thoughts appreciated - thanks.
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Mark Price Perry Business Driven PMO Evangelist| BOT International Orlando, Fl, United States
Hi Peter, great post. We manage SLAs very similar to what you have described, though our volume is much lower than yours and we have a Sev 1 - 3 scheme. And yes, the Sev 1 reporting can be (is) very "unfair" and not representative of the Total Call clearance and QoS. Having said that we continue to report and manage by Sev level, not Total Call. In fact, management doesn't even look at our Sev 3s as they are handled operationally, and almost always, with no incident. For now, this approach is working well for us. Hope this helps. -- Mark Perry, VP of Customer Care, BOT International
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David Kester PMP Bothell, Wa, United States

Peter,



I'm reminded of a management maxim that I use, "you get what you measure." For example if you have very few high severity cases, but they are weighted heavily everyone will want to work on those issues. This becomes even truer if my rewards are based on the same weighting. So if sev 1s are weighted higher sev 3s then the 3s will become less interesting to the staff. When generating a report to management you should be aware that you are setting the standard by which the team knows they will be measured and think through the impact of this report on the individuals you are reporting about. They will know how they are being measured and will respond to that measurement.


In my experience most severity guidelines are based on the impact to the operation not the difficulty of the task. Severity should set the priority of the work but my goal should be getting the most work done (done being completed and accurate and high quality) in the least amount of time.


Make sure your report includes information about both goals: Priority and Work Accomplished.


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Bipin Lekshmanan PMP Project Manager| Wipro Technologies Edison, Nj, United States
You hit the nail in it's head with that David. Getting the job accurately with high quality and least amount of time is the tricky part in resolving issues!

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