Aejaz ShaikhPM I| Alyx Technologies India Pvt LtdPune, Maharshatra, India
Project managers spend 50% of their time in meetings with stakeholders. Are you spending your time on unimportant issues/meetings? If yes, what are the remedial ways to reduce the time spent by you in extra meetings without hampering the project success. Saving Changes...
Dear share meeting Agenda, then get stakeholders stick to the agenda topics, share minutes of meeting afterwards with highlighting Action Points+Deadlines then you can follow the action points status with each owner easily.
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1 reply by Prashant Sonwane
Apr 21, 2017 2:02 AM
Prashant Sonwane
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I mostly follow this practice and really getting good results.
Eric SimmsSenior Program ManagerBaltimore, Maryland, United States
Stakeholders often want to have meetings because they don't feel that they know exactly what's going on. I've addressed this by making the information stakeholders most want to know very accessible. For example, I've created dashboards that include a list of tasks occurring for the next two weeks, current risks and issues, and links to important project documentation. It takes some time to maintain this information, but it increases stakeholder satisfaction and saves me from hours of needless meetings. Saving Changes...
Sharing agenda and asking to participants to come prepared for the meeting actually helps to resolve the issues...
People usually come to a meeting without any thoughts/preparation and hence it becomes a brainstorming session rather than a solution's meeting. If we can change this thinking, meetings would be more productive.
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1 reply by Prashant Sonwane
Apr 21, 2017 2:01 AM
Prashant Sonwane
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Completely agreed with Sonali.
If we are using whiteboards in the meeting, then there should be an area where we can "Park" the irrelevant questions or questions other than specified agenda, so participants will also feel that their questions/suggestions are addressed and listed in "Park". These points can be discussed later.This way we would be able to limit the meetings time.
Organizer needs to make sure to schedule a separate general meeting to discuss "Parked" questions/suggestions/issues.
I believe that more than 50% of the time is meetings, but when this happens in my opinion it is important that we know in advance the type of meeting, the topics to be discussed and the clear objectives of the meeting, we can reach a meeting not to Improvise but to address the really important issues. Saving Changes...
Sergio Luis ConteHelping to create solutions for everyone| Worldwide based OrganizationsBuenos Aires, Argentina
Why do you afirm that project manager spend 50% of their times with stakeholders? What do you consider "project manager time"? Saving Changes...
Aejaz ShaikhPM I| Alyx Technologies India Pvt LtdPune, Maharshatra, India
Aejaz ShaikhPM I| Alyx Technologies India Pvt LtdPune, Maharshatra, India
Thanks all for sharing thoughts. Saving Changes...
Prashant SonwaneSr. Program Manager| Winjit Technologies Pvt LtdNashik, Maharashtra, India
Apr 20, 2017 8:31 AM
Replying to Sonali Malu
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Sharing agenda and asking to participants to come prepared for the meeting actually helps to resolve the issues...
People usually come to a meeting without any thoughts/preparation and hence it becomes a brainstorming session rather than a solution's meeting. If we can change this thinking, meetings would be more productive.
Completely agreed with Sonali.
If we are using whiteboards in the meeting, then there should be an area where we can "Park" the irrelevant questions or questions other than specified agenda, so participants will also feel that their questions/suggestions are addressed and listed in "Park". These points can be discussed later.This way we would be able to limit the meetings time.
Organizer needs to make sure to schedule a separate general meeting to discuss "Parked" questions/suggestions/issues. Saving Changes...
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