Project Management

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Revamping the PMO

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Anonymous
I am going to be interviewing with an organization that is attempting to revamp its PMO. The organization had a PMO for the past 6 years inspite of which 90% of projects failed to deliver on time, within budget and meet customer expectations. They are taking a fresh look at the PMO to see what can be done so that they can have better results in the future.

I would like to know if anyone has thoughts as to what should be done and how to go about it and where to begin.

Thanks.
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chris stainton London, Ontario, Canada
If you are looking for a software solution as oppossed to a business startegy take a look at Unified Team Management from Entry Software Corporation @ www.entry.com You will find it has all the solution related tools you require to get your PMO on track, efficient, and accountable.
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Mark Price Perry Business Driven PMO Evangelist| BOT International Orlando, Fl, United States
Dear Anonymous, have they considered an OPM3 assessment? The following URL provides an overview of OPM3 as well as information links to PMI's OPM3 web pages. http://www.botinternational.com/opm3.htm
Could be just what the doctor ordered. Cheers. -- Mark Perry, VP of Customer Care, BOT International
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Mike Cooper PMP Principal Project Manager (retired, sort of)| New England Project Services Westford, Ma, United States
OPM3 may help but is also very complex. Rather than start with this or Unified Team Management or any other methodology, I'd suggest starting with some simple questions, such as:


What are the business objectives of the PMO? Are they still the right ones?


How is project success being judged? Who is judging project success?


What appear to be the main issues? What different results are desired?


What projects succeeded, and why do the people who managed them think they succeeded? This might be your best source of knowledge and ideas on how to proceed - ask for the opinions of those who have had success.



The number one reason for project failure, according to my colleague Frank Winters in his series of Gantthead articles on project failure, is poorly trained or inexperienced project managers. I agree with this judgement, so suggest you try and assess the competence of the project managers. I would venture to state that if the company has great project managers, then almost no matter how poorly run the PMO, most projects would be deemed a success.<\b>

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John Schlichter Founder| OPM Experts LLC http://opmexperts.com Atlanta, Ga, United States
Whether OPM3 is very complex depends on whom you ask, which is my entirely unbiased opinion as the former OPM3 Program Manager for PMI. Whether or not I am biased, I refer you to the list of 151 questions contained within OPM3 as a straight-forward starting point that isn't too complex. PMO’s should be designed to complement and improve the organization’s current project management capabilities, and an assessment using the PMI standard (OPM3) is one way to identify said capabilities.

Each PMO is somewhat different and should be designed to address the unique needs of the organization it supports, working in concert with a well designed governance structure. PMO’s are developed over time to help projects perform successfully, consistently, and predictably through a number of support activities like those described at http://www.opmexperts.com/consulting.htm#6 PMO’s should be designed to help the organization become more capable in delivering projects successfully to achieve business objectives. Use a formal, guided process for integrating the people, information, and technology of your organization. Match the form of the organization as closely as possible to the purpose(s) the organization seeks to achieve.

Regards,
John Schlichter
President, OPM Experts, LLC



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John Schlichter Founder| OPM Experts LLC http://opmexperts.com Atlanta, Ga, United States
For more on this topic, visit http://www.opmexperts.com/mb

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