What are the activities and tasks performed during kick off meetings ? Do you prefer any specific information to be covered during kick off. Saving Changes...
Dear, project's kick off meeting is the first meeting/communication tool for the project to discuss project's charter/Initiation document contents s.a. Milestones, Assumptions, Constraints, High level risks,... between key stakeholders; you have to take their concerns into consideration for next step.
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1 reply by Pravin Kumar Shrivastava
Jun 13, 2017 1:16 PM
Pravin Kumar Shrivastava
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Thanks for your reply Dear Nian.
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Krishna PakkiProject Services Manager| Rio TintoGilbert, Az, United States
Kick-off is meant to share the Project Plan with the Team and get their buy-in. Kick-off meeting should cover - brief scope of the project with key deliverables, schedule & key milestones, RACI, key methodologies, key plans, risks, etc. Saving Changes...
Deepa KalangiManager, Program Management, Author, Trainer| CVS HealthCharlotte, NC, United States
I have noticed kick off's are done differently in each organization. However the intention of having a kick off remains the same.
Agenda/Goal should be to review the initiation phase docs- RACI/Project Charter, Business case and high level risks and schedule.
So, really the output would be to update the docs based on the feedback from the core team after the kick off.
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1 reply by Pravin Kumar Shrivastava
Jun 13, 2017 1:15 PM
Pravin Kumar Shrivastava
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Thanks Deepa for your reply.
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Thomas WalentaGlobal Project Economy ExpertHackenheim, Germany
Agree with Deepa, kickoffs are done different by organization. Would add that you could have a kickoff for different teams in a project (like PM core team, Client team, subcontractor team). A kickoff is meant to be the 1st meeting of a team, and you can kickoff a pre-project phase, a planning phase, a implementation phase, a rollout phase etc.
Kickoffs I have seen contain some team alignment, like an orgchart, the project vision, road-map, roles and responsibilities, project procedures, the WBS, the communication plan. They could contain a cultural awareness session, some visionary and justification guidance from the sponsor, could produce a team charter, contain a risk identification, and result in buy-in from all team members.
In Scrum environments, Sprint planning is a special kind of kickoff. Saving Changes...
Thanks every one for replies. These are helpful. At high level, it must include Goals, RoadMaps, Risks, Milestones, Assumptions and High Level schedule. Saving Changes...
I have noticed kick off's are done differently in each organization. However the intention of having a kick off remains the same.
Agenda/Goal should be to review the initiation phase docs- RACI/Project Charter, Business case and high level risks and schedule.
So, really the output would be to update the docs based on the feedback from the core team after the kick off.
Dear, project's kick off meeting is the first meeting/communication tool for the project to discuss project's charter/Initiation document contents s.a. Milestones, Assumptions, Constraints, High level risks,... between key stakeholders; you have to take their concerns into consideration for next step.
Thanks for your reply Dear Nian. Saving Changes...
Great insight here; definitely make sure the meeting is planned with your sponsor. You should be asking specific questions to determine what they expect you to prepare and deliver for the audience/meeting. Saving Changes...
Deepesh RammoorthyICT Project Manager ( PMP®AgilePM®Certified ScrumMaster® (CSM®))| Australian Red Cross Blood ServiceTarneit, Vic, Australia
I would advise having a kick off at every stage gate Definitely a must at Initiation , to help identify all the stakeholders and present the project Business case, refine or identify high level scope and get buy in. Once initiation is complete and you have a Project Charter, signed off by the sponsor, you perform a kick off of the planning phase.
You may not be on the project at Initiation and the Sponsor would have done the initiation workshop . The important thing to note is that Kick off is beneficial at every stage gate to make sure that stakeholders are aligned and know the project progress. A facilitated workshop provides most value If you can :- 1) Brainstorm for ideas 2) Assure the audience that no idea , big or small or no question is stupid 3) Encourage participation and questions 4) You need people to specifically comment on Risks. The more Risks you can uncover the better 5) An incentive is to serve lunch if the workshop is going to span 3-4 hours 6) Get an expert facilitator to facilitate the program . They may not even know about your project. You are still the person with the Technical Knowledge of the project but a facilitator will just be working for you in eliciting the ideas.You are still the conductor of the Orchestra so you need to open the Workshop with the agenda and what you aim to achieve , then hand it over to the conductor to just do an encore performance . 7) You still need to control the Session to the agenda
8) Get the participants to use Post it notes to stick ideas. Make sure you are an Active Listener as the Project Manager and don't make yourself busy with writing and noting down things. Observe people, group dynamics and aim to "influence" . Try to gain perspective on who will support your project and who will be against it. Try to use this knowledge to devise your stakeholder management strategy.
Make every kick off exercise a way to add to the "lessons learnt" on your project. Saving Changes...
